Using Disposition Codes

Disposition codes are short, pre-defined explanations of why an applicant did not make it to the next step of the hiring process.

Disposition codes help track and document committee decisions regarding each applicant, providing responsible documentation of the hiring process and mitigating liability by keeping a record of the stated reasons why each individual job applicant was removed from consideration.

About disposition codes, and examples of useful codes and practices

Administrators in Faculty Search can create disposition codes from the Faculty Search Administration page.

Disposition codes created in the program are available to all units, and can be assigned to applicants by admins and committee managers.

Note: If disposition codes are turned off for an institution, or not yet created, the user will NOT see options to add disposition codes when working in the program.

Disposition codes vs. application statuses

Disposition codes are meant to work in conjunction with application statuses rather than replace them outright.

Application statuses are meant to cover where a given applicant is in the committee’s process (e.g. Long List, Short List).

Disposition codes, on the other hand, are intended to document why a given applicant did not move any further in the process. In many situations, these fields will be reported on together to support reporting at the end of a search.

Using disposition codes for each applicant will help compliance reporting at the completion of a search. In many cases, it will help meet requirements for each applicant to have a valid code assigned to them.

When used with a thoughtful final application status, disposition codes can become even more powerful tools for tracking applicants.

Final application statuses such as "Not Interviewed, Not Hired" -or- "Interviewed, Not Hired," for example, can be used along with a set of disposition codes that helps explain the final decision, as shown below:

Final Status: Not Interviewed, Not Hired

Disposition codes:

  1. Does not meet department minimum requirements
  2. Application materials demonstrate poor organizational skills
  3. Application materials indicate poor writing or communication skills

Final Status: Interviewed, Not Hired

Disposition codes:

  1. Interview showed inconsistency with application
  2. Interview showed lack of effective communication skills
  3. Interview showed lack of understanding of the duties required for the position

Examples of disposition codes

Other than the examples indicated above, consider the following list of typical disposition codes:

  • Salary requirements too high
  • Availability date not compatible with department needs
  • Less competitive based on field of research
  • Less competitive based on work history or experience
  • Less competitive based on education, or training
  • Wrong Degree
  • Poor  recommendations
  • Less competitive based on information provided by references
Setting up disposition codes

Disposition codes are created on the “Disposition Codes” tab of the Administration page.

Click "Administration" in the left hand navigation bar

Open the "Disposition Codes" tab

Click "Add" to create a disposition code

Enter the disposition code and click to save

Text is limited to 100 characters.

The disposition code will appear listed and can be used by all units as they consider applications for searches

Assigning disposition codes

Disposition codes can be assigned to applications one at a time, or a single disposition can be assigned to multiple applications.

Assign a disposition code to a single applicant:

  1. Select the applicant from the list of applications
  1. Click "Add" under the Disposition code section of the applicant's profile page
  1. Select the disposition code from the drop down list

Assign disposition code to multiple applicants:

  1. Select multiple applications on the applications page as shown below. This will open a menu bar that includes a "Disposition Codes" button.
  1. Click "Disposition Codes" and select the code you want to apply

The code will display on the applicant profile page of each user.

Changing and removing disposition codes

To change a disposition code, open the applicant's profile page and click "Change" under the Disposition Code section

Select the appropriate code from the drop down list

To remove the disposition code, scroll to the bottom of the list and select "Remove Disposition Code"

You can also remove the code from multiple applications at once from the list of applications

On the applications page, select the applications you want to change, click the "Disposition Code" button, and select "Remove Disposition Code."

Viewing disposition codes

You can add a column to the applications page to display the disposition codes of applicants.

Click "Columns" and select "Disposition Codes"

The disposition codes will appear in the table, and the list can be searched and sorted (alphabetically) by disposition codes

Reporting on disposition codes

Committee managers or admins in Faculty Search can create an Applications Report by selecting to add a Disposition Code column for reports on the applications list.

Open Reports section and make sure you are viewing the "Applications Report" tab

Click "Columns" and select to add Disposition Code

Choose the unit to report on

Disposition codes will display as a column on the table and in the CSV file of the report