Set Up Committee Voting at Your Institution
Institutional Administrators can create a set of voting options that can be used to record votes by all committees, and collect the voting results of all cases created at an institution. The results of committee votes will be tracked and reports can be generated from voting data. To enable the voting feature, an Administrator must create possible voting responses which will be made available for cases at their institution. This article explains how to set up the committee voting feature in Interfolio Review, Promotion, & Tenure.
Note: The committee voting feature is a way for Administrators and Committee Managers to record the results of a committee vote. Votes are recorded on behalf of committee members on the case page of a candidate. Committee members can view the results of their committee's vote, but they do not cast votes in the program, and will see no option for voting on their view of a candidate's case page.
Log in to Interfolio and navigate to your institutional account
You may need to open the account switcher in the right hand user menu and select to switch to your institutional account.
Select "Administration" under the Review, Promotion and Tenure tab of the left hand navigation menu
Select the "Voting" tab on the Administration Settings page
Add voting options that will become available to committees across your institution:
We have set up a few default options, but you can add your own votes or edit the defaults
Click "Add Option" to add an option to the list
Enter the new option and click "Done" to save
You can also edit the defaults to better reflect your process
Click the blue pencil and make the necessary changes
Voting options can also be deleted from the edit window
Note: If a voting option is deleted or edited and changed, you cannot edit that voting option on existing committee voting ballots where it was added before it was deleted. This means you cannot add or subtract that option for the existing vote with the plus or minus buttons as shown below, because the voting option does not exist anymore. In these cases, you will receive an error message and the change will not be recorded (the data will remain unaltered).