Activity Input Form

The content in this knowledge base is based upon the standard FACULTY180 environment. Your institution may have made changes to configure the FACULTY180 environment to meet your institution's needs; therefore the screens in your FACULTY180 environment may differ slightly from the knowledge base. For more information, please contact your FACULTY180 administrator.

The Activity Input Form in FACULTY180 is used by faculty members to keep track of their professional activities, including the following:

  • Advising load at the undergraduate and graduate levels
  • Information about students being supervised by the faculty member
  • Professional and creative works that are pending and/or complete
  • Pending grants and funded amounts
  • Participation in standing committees, and also similar service at other academic institutions and professional organizations
  • Professional development, including conferences, training, and continuing education
  • Professional consultation provided by the faculty member

Faculty members can update most of their activity information at any time (the Teaching and Advising Load sections can only be completed during the active activity input period). In addition, faculty members are reminded on a regular basis by their institution to review and submit their activity information so it remains current. Reminders that the Activity Input Form needs to be reviewed and submitted display in the To Do section on the Dashboard. Some institutions also choose to notify faculty members by e-mail that the Activity Input Form needs to be reviewed and submitted by the faculty member.

You also have the option of editing, deleting, and cloning existing entries. If an activity is edited after an activity input form has been submitted for review, an updated activity input form can be submitted if the previously submitted activity input form has not yet been approved -- the updated activity input form must be submitted on the Forms & Reports screen.

The updated Activities page, displayed below  guides you to any open activity input requests you may have open.

Accessing the Activities Form

Your ability to edit and add information may be restricted or structured by your institution or department. If you have any questions, please reach out to your FACULTY180 administrator at your institution. 

To access the Activity Input form:

Select the activity you want to accomplish from the Add Activity dropdown box on your Interfolio Institutional Homepage as shown below. This will take you directly to the input page for your selected activity.

Home - Interfolio

Alternatively, you can:

  1. Click Activities on the navigation bar. The activities page will display.
  2. Click on the section headers to expand the collapsed sections, or the navigation button to jump to the relevant headers.
  3. To add a new entry to a section, click Add in the desired section, complete the necessary fields, then save the information.
  4. Click on the section headers to expand the collapsed sections, or the navigation button to jump to the relevant headers.
  5. To add a new entry to a section, click Add in the desired section, complete the necessary fields, then save the information.

The section labels and heading are specified by your institution. If you have any questions regarding the contents of each section, please reach out to the FACULTY180 administrator at your institution. 


Depending on your institution, faculty members are able to view their teaching summaries outside of the current academic term. Contact your FACULTY180 administrator at your institution for more information.

The Teaching section in the Activity Input Form displays a list of the courses that are currently assigned to the faculty member for the current academic term, along with any corresponding course attachments (e.g. syllabus, course, and peer evaluations, etc.) and the faculty members teaching load. Faculty members are responsible for verifying that the course information and related course information are accurate for each academic term.

Grouping Courses

In some cases, multiple course sections may need to be grouped together, as these sections might represent the same course. 

For example:

  • Dual-numbered courses: the same course is listed as two different course numbers (i.e. ECON 300 and FIN 300 are the same course; however, one is scheduled by Economics majors and the other by Finance majors)
  • Distance learning: a distance learning course is offered via multiple venues, and multiple course sections are listed for the course (one course section per each venue)

The course information displayed in the Teaching section was previously uploaded from your academic institutions ERP (Enterprise Resource Planning) system. If any courses are missing, please contact your administrator.


To group multiple courses together, do the following:

  1. In Section A, select the check boxes in the Group Courses column adjacent to the course sections you wish to group together.
  2. Click the Group button. The selected course sections are now grouped together and display in a single row.

Update Credit Hours/Teaching Load

If the Credit Hours and/or Teaching Load are incorrect, enter the correct information in the desired field(s). The totals at the bottom are updated automatically.

Remove a Course

If you are not teaching a course section that is displayed on the Activity Input Form, select the check box in the Course Not Taught column adjacent to the desired course section. The course section is grayed out, and the Credit Hours and Teaching Load are automatically updated to reflect the change.

Course Attachments

Course attachments, such as a course syllabus, course evaluations, and peer evaluations can easily be added to a course in FACULTY180.

To add a course attachment to a course, do the following:

  1. In Section B Course Attachments, click Add adjacent to the course section that you wish to add an attachment to. The Course Attachments dialog box opens.
  2. Click the Browse button, select the desired file to be uploaded, then click Open . The selected file name displays.
  3. Click the Type drop-down arrow, then select the type of course attachment being uploaded. If the Othertype is selected, specify the type of file in the text field that displays.
  4. If multiple course selections are available for the same course, each course section will be listed. Select the check boxes adjacent to the course sections that you wish to upload the attachment to.
  5. When you are finished, click the Upload button. The courses attachment is added to the selected course.

To delete a course attachment, click the attachment type you wish to delete for the desired course, click the Delete icon, then click Delete. The course attachment is removed.

Advising Load

The Advising Load section is used to specify the number of individuals you are advising at the undergraduate, masters, and doctoral levels. To update the information, simply click the desired field and enter the correct information. The total is updated automatically.

Student Supervision

The Student Supervision section is used to manage information for all students you are supervising or have supervised previously. To add a new student, click Add, complete the necessary fields, then save the information. You also have the option of editing, deleting, and cloning existing student supervision entries.

Scholarly Contributions & Creative Productions

The Scholarly Contributions & Creative Productions section is used to view and enter activities relating to scholarly or professional works (e.g., journal articles, books, proceedings) and creative works (e.g., performances, exhibitions) that you are participating in or have completed. Related attachments for an activity can be viewed by clicking the corresponding link in the Type column.

When adding a new activity, you have the option of entering data manually or importing citations from publications. If you choose to import a citation from an external source, understand that you are responsible for complying with usage restrictions. Be sure to review any terms of use and/or license agreement from the external source. The safest method for importing citations is to obtain written permission from the external source. If it is not possible to obtain permission, importing citations should be avoided.

About Activity Statuses and Vita Output

When entering an activity you can assign statuses with associated dates for each state such as "In Progress" or "Completed/Published."


Terminal status vs. an ongoing status:

There are two terminal statuses in Scholarly Contributions and Creative Productions: Completed/Published and Work Discontinued.

If you add a terminal statuses to an activity that has a date prior to any other status, those later states will not be displayed on vita output because we interpret the terminal state. IE: Completed/Published, to be the final state, so later statuses for the activity will not display when generating the vita.

With ongoing statuses, the expectation is that the users are still working on this activity, so when a user pulls a vita for anything that is listed with such as status, such as In Press for example, with a particular date, because that is an ongoing status, the activity will appear anytime a vita is generated until the activity is given a terminal status. This is true for everything other than Work Discontinued or Completed/Published. When those are introduced, that means the end of the activity.


The Grants section is used to add pending grant-related projects, proposals, awards, and renewals. Funding amounts should also be updated to reflect ongoing changes and maintain a complete history of the project throughout its completion. Funding dates can be recalculated based upon the start date and grant periods.

Institutional Committees

The Institutional Committees section is used to add any formal standing committee appointments you may have within the academic institution.

Do not list ad hoc committees, dissertation/thesis committees or informal assignments in this section. These types of entries should be listed in the Other Institutional Service section.

Other Institutional Service

The Other Institutional Service section is used to add any services you have performed for your academic institution other than formal standing committees. This could include ad hoc committee, dissertation/thesis committee, course development, faculty sponsor to a student organization, web page design, student recruitment activity, informal assignments, and non-research grants.

Professional Service

The Professional Service section is used to add any services you have rendered for an academic or professional organization. This could include committee appointments; journal editor or reviewer; a speech or presentation of a non-research paper at a professional meeting; or moderator, discussant, or panelist at a conference.

Community Service

The Community Service section is used to add any volunteer community service you have performed. The community service does not have to relate to the education profession.

Professional Development

The Professional Development section is used to add any conferences, training, continuing professional education, etc. in which you participated. Do not list degrees in progress in this section  degrees should be entered in the Profile Form.


The Consulting section is used to add any paid/unpaid consulting engagements that require professional expertise in support of a client, such as reviewing textbooks and textbook proposals.


The Other section is used to add other service contributions that are not included in other sections of the Activity Input Form.