Help CenterHelp for Interfolio Faculty180Help for Faculty Users in Faculty180 Activities Scholarly Contributions & Creative Productions: Activity Management

Scholarly Contributions & Creative Productions: Activity Management

Faculty members can add Scholarly Contributions & Creative Productions to Faculty180 by manual entry or by import. This article covers creating a new activity input entry and managing coauthored work.

The content in this knowledge base is based upon the standard Faculty180 environment. Your institution may have made changes to configure the Faculty180 environment to meet your institution's needs; therefore, the screens in your Faculty180 environment may differ slightly from the knowledge base. For more information, please contact your Faculty180 administrator

To add a new activity or edit an existing activity:

Select "Scholarly Contributions & Creative Productions" from the dropdown menu on the Add Activity box on your Interfolio Homepage and click "Go"

Home - Interfolio

OR: Click Activities from the Navigation menu and select Scholarly Contributions & Creative Productions and click Add on the Activities page

Faculty180 - Activity Input

When adding a new activity, you have the option of entering data manually or importing citations from other publications.

Manual Input

1. Click the drop down menu under "Manual Input" and select from the list of available scholarly activity types, then click "Continue"

2. Complete the activity input form, paying particular attention to any required fields (denoted with an asterisk (*))

The required information and available options will vary depending on the type of activity being added (book, journal article, presentation, etc.) and your institution.

3. Add coauthors (if applicable)

3.1. Click "Add"

3.2. Select a faculty member from your institution or add the coauthor information manually

4. Complete the Activity Classifications fields, paying particular attention to any required fields (denoted with an asterisk (*))

5. Click "Save"

Importing a Citation

If you choose to import a citation from an external source, understand that you are responsible for complying with usage restrictions. Be sure to review any terms of use and/or license agreement from the external source. The safest method for importing citations is to obtain written permission from the external source. If it is not possible to obtain permission, importing citations should be avoided.

1. Select an option from the Import menu, then click "Continue"

2. Follow the prompts to locate or upload the citation

The options available will change based on import source.

2.1. If uploading a Generic citation (RIS/BibTeX), upload the citation and then click "Save"

2.2. If importing from another source, check the boxes for any applicable citations in the "Select" column, then click "Import Selected" at the bottom of the screen

For more information about importing citations, view the following videos:

Editing an Existing Entry

1. Once on the Activities page, expand the "Scholarly Contributions & Creative Productions" section and click the pencil icon in the "Actions" column to edit

2. Make the desired edits, then click "Save"

Respond to a Coauthored Work Addition

As part of the Scholarly Contributions & Creative Productions functionality, Faculty180 users can include coauthors when adding a new activity. If a Faculty180 user at your institution wants to add you as a coauthor to an activity, a notification message with the Coauthor Verification Type displays in the To Do section on your Dashboard. You then have the option of accepting or rejecting the coauthor verification.

If you choose to accept the coauthor verification, you have the option to edit your copy of the activity (only your copy of the activity will be changed - the changes will not be made to the other coauthor's copy of the activity). If you reject the activity, the coauthor who requested to add you to the activity will not be notified of the rejection.

1. Click the Coauthor Verification action item on the Dashboard to be directed to the verification page

2. Click the desired option. If Accept is chosen, a pop-up notification will be displayed giving the user the option to edit if necessary. If Reject is chosen, a pop-up notification will be displayed for the user to confirm the rejection.

Once a disposition has been confirmed, the action item will disappear and there will not be an opportunity to change the response.