Define Unit Administrative Access Rights

Your institution can manage administrative access rights directly within Faculty Activity Reporting. Administrative rights can be modified by unit based on the organizational structure of your institution.

This article provides a table that describes each option in the Administrative Rights Section and the default settings configured in your database, and explains how-to change the default settings for administrative rights.

Complete steps outlined below to change the default settings for administrative rights.

For an overview of account types and administrative rights, see this article about account types and administrative access rights.

1. Click Setup on the Admin section of the navigation menu

2. Click Organizational Structure in the School section

3. Click the Edit icon adjacent to the unit  for which you wish to define administrative rights

The Edit Unit screen displays:

Administrative Access Rights

4. Specify administrative rights for the selected unit

5. Click to Save the information when you are finished

Administrative Rights Sections

Following is a description of each option in the Administrative Rights Section and the default Administrative Settings configured in your database:

By default, all units will be set to the below permissions by levels:

Description
Level 1 (Example: University)
Level 2 (Example: College)
Level 3 (Example: Departments)
Reports
Profile Report Personal information, work experience, degrees, licenses, memberships, honors, interests, biographies, and more
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Activity Input Report Teaching (e.g. enrollment, credit hours), grants, service, professional development, consulting, and more
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Scholarly Activities Research, publications, and creative productions
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Grants Grant activities and funding data
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Courses Taught Enrollment, credit hours, teaching load, and course sections
Allow Access & Allow to Grant Accesss
Allow Access Only
Allow Access Only
Activities By Activity Classification Activities grouped by classifications
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Ad Hoc Reports Report building by selecting data to represent each column: faculty information, faculty classifications, activity input counts, and profile activity counts
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Activity Overview - By Faculty Activities by units and faculty members within those units
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Activity Overview By Term Activities by units and the term within those units
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Faculty Classifications Faculty members organized by classification rank, tenure status, and other faculty classifications
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Scholarly Classifications Publications and creative productions by faculty members within units
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Grant Citations Grant activities and funding data by faculty members within units
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Standard Vitas Vitas for selected faculty members
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Course Attachments Courses based on types and status of supporting documentation (such as syllabus, course evaluations, peer evaluations, and more)
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Prior Activity Input Forms Submitted activity input forms
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Custom & Accreditation Reports
Reports used for accreditation and/or any custom reports that were created for the client.
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Administration
Initiate Facuty Input Workflow Initiate formal faculty activity input workflow
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Approve Faculty Input
Monitor participation and review/approve faculty activities
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Add Faculty
Add faculty users (name, contact, position, unit, year started, initial classifications, administrative rights)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Edit Faculty
Edit faculty users (name, contact, position, unit, year started, initial classifications, administrative rights)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Courses
Add/edit course information (number, title, hours, level, etc.)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Course Prefixes
Add/edit course prefixes (abbreviation, name, unit assigned)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Courses Taught
Add/edit courses taught (course title information, enrollment, etc.)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Administrative Rights
Add/edit administrative rights for faculty users
Allow Access & Allow to Grant Access
Allow Access Only
No Access Granted
Create Input Form
Create faculty classification input forms
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Input Classifications
Assign faculty members to faculty classifications
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Upload Data
Upload faculty and current positions, courses and prefixes, committees, units, faculty classifications, scholarly outlets, scholarly outlet metrics, and secondary unit assignments in bulk
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Backup Data
Back up and export system data in bulk
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Emulate Users
Emulate faculty, administrators, and other users
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Support Accounts
Create, edit, or change administrative rights for support accounts (non-faculty members who need administrative access)
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Search
Search faculty data based on words
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Communication
Email Faculty
Send an e-mail message to selected faculty and administrators
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Faculty Classification Form
Post a Faculty Classification Form reminder message for selected faculty and administrators on the dashboard
Allow Access & Allow to Grant Access
Allow Access Only
No Access Granted
Set Up
Details
Set up foundational areas, including institution name, unit designations, faculty ranks, and academic terms
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Locations
Set up locations/campuses where courses are taught
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Committees
Set up committees in which faculty participate to enter committee activities
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
Organizational Structure
Set up the structure of academic units and subunits
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Faculty Classifications
Set up faculty classifications to categorize faculty members (e.g. faculty rank, tenure status)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Activity Classifications
Set up activity classifications to categorize activities (e.g. journal review type)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Program / Course Groupings
Set up course groupings for programs and other purposes (e.g. courses within an MBA program or a general education curriculum)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Upload Form
Upload institutional data (e.g. faculty courses, faculty classifications)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Profile Form
Configure input sections that to remain static over time (e.g. contact information, degrees, credentials, and work experience)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Activity Input Form
Configure input sections that allow faculty members to manage their activities (e.g. teaching, research, service, professional development)
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted
Vitas
Configure standardized vita sections and settings
Allow Access & Allow to Grant Access
Allow Access Only
Allow Access Only
FAQ Configuration
Create a custom FAQ section for faculty and administrators
Allow Access & Allow to Grant Access
No Access Granted
No Access Granted

Next Steps: Assigning Administrator Roles to Users

See here for instructions on how to Add/Edit: Administrative Rights.