About File Naming and Import Requirements
This article provides a description of PDF file naming requirements for imports to Faculty Activity Reporting (FAR).
The corresponding activity or profile record must exist in order for an attachment to be successfully loaded. If the data does not already exist in FAR, please follow our data models and plan to send a corresponding CSV file that will be processed prior to the attachment load.
File Naming, Format, and Size Requirements
| File Type | File Naming Convention | File Size | Notes |
|---|---|---|---|
| Course Attachments |
If using course designation: <term>_<year>_<facultyid>_<prefix>_<coursenumber>_<designation>_<coursesection>.pdf
If not using course designation: <term>_<year>_<facultyid>_<prefix>_<coursenumber>_<coursesection>.pdf
"Term" must match term names configured in the FAR UI. |
< 1MB | For cross-listed courses, please send two files, one for each course. |
| Other File Attachments | <Faculty ID>_<Record ID associated with the activity>_<name of file>.PDF | < 1MB | If no bulk data is loaded to the section, consult with Technical Services to determine a unique identifier |
| Images: Profile Photos | <FirstName>_<LastName>_<MiddleInitial>.<FileExtension> or <FacultyID>.<FileExtension> | < 2MB |
Accepted File Types: JPEG, PNG
Resolution Thumbnails: 100 px height (max height)
Resolution Photo: ~700 px height (suggested height)
Interfolio offers the option to upload and refresh profile photos in FAR, with updates available as often as twice per year. However, these photos are not restricted from faculty edits. Faculty can replace or update their profile photo in FAR whenever they choose. |
If any of the fields of the attachment file contain a “-” character, please replace that with a different character that FAR can use as a separator.
Please drop course evaluations in your institutional SFTP under incoming > [your database ID]. When your files are ready to load, please send a request to Interfolio-support@elsevier.com. Your attachments will not be loaded automatically.
FAQs
Which profile sections do not support attachments in FAR?
Interests, Biography, and Current Position does not support attachments, while Personal Information only supports a profile picture.
The ability to disable attachments is configurable for sections on the profile form.