Manage Applications on the Deliveries Page
The article explains how users can manage applications in Interfolio, including viewing sent applications and editing or withdrawing submissions. Interfolio will not share the status of the position or application once it is submitted. Reach out directly to the institution with any questions to find out more information.
Manage Applications
- Navigate to the Deliveries page. From this page you can view all ‘In Progress’ and ‘Sent’ deliveries including information such as the name of the Recipient, Status of the delivery, additional Notes (including application and position statuses, due dates, and editability of application), Type of delivery, and available Actions.
If the institution has turned off editing permissions for a position, the option to edit the delivery will not be available. Please contact the institution directly for any changes.
- Scroll to the bottom to View all sent deliveries.
- The ‘Sent Deliveries’ page will display where you can search by Recipient name and filter with the Status and Type dropdowns.
Delete: Incomplete Applications Only
An application can only be deleted from the Deliveries page if it has not been submitted. Applicants can delete started applications regardless of the due date, but once a position closes or the application is submitted, it cannot be deleted and will remain on the Deliveries page
Withdraw: Open Positions Only
Applicants can withdraw their application only if the position's close date has not passed and its status allows edits; otherwise, the withdraw button won't appear. Institutions will not receive a notification when an application is withdrawn.
- Click Edit next to the applicable recipient to navigate to the delivery application. Select the desired Application Step to edit that section of the application.
Changes on the ‘Documents’ page save automatically. To save changes on the ‘Personal Information’ or ‘Forms’ page, select Update at the bottom of the page. To continue working on an application, go to Deliveries > Edit. The status will show as ‘In Progress’ until submission.
FAQs
Can I add additional letters to my application?
The institution creates the requirements for the application. If there is no section to add letters, then you must reach out to the institution directly.
How can I check the status of my application?
How Can I Check the Status of My Application?
You can review the completion status of your applications on the Deliveries page. The institution may post information about where they are in the hiring process (open for applications, reviewing applicants, etc.) This information can be found in the notes column, but is optional for institutions to share. Interfolio will not share any additional information beyond what is shown on this page.
The Institution may send out emails updating applicants on the status of their application or position. Otherwise, reach out directly to the institution to find out more information.
Check out this article on how to Manage Applications on the Deliveries Page for more information about what Interfolio does share about your application.
Can I collect and store letters before I submit my application?
Absolutely! Feel free to sign up for a Dossier account and collect letters, even before submitting an application. If upgrading to an Interfolio Dossier Deliver account, Interfolio will send alerts on the status of the letters before they are needed. However, it is advised to only send the letters of recommendation after the application has been received by the schools being applied to, or send them as Confidential Letter Uploads to AACOMAS and AADSAS.
Can I reuse letters and documents for future applications?
Yes. Interfolio will not delete letters from any accounts, even if they expire. If deciding to apply again, renew your Dossier Deliver subscription, and access to sending those letters will be provided again.
Why is the shared document read-only?
A "read-only" message may indicate that the user, with institutional access, or the sharer no longer have access to the Dossier sharing feature.
The document owner should consider upgrading to Dossier Deliver to share and get feedback on all materials.
Why can't the applicant edit their materials after they submitted the application?
You may have to change the Position Settings for the applicable position status to ensure the Position Setting Applicants can update their application materials while this status is active is checked.
Why is an Administrator/Committee Manager not able to view the applicants listed for a position?
You may have to change the Position Settings for the applicable position status to ensure the Position Setting Evaluators can review applications while this status is active is checked.
Can Committee Managers view applicants without a Position Status?
Yes, Committee Managers can view the position and all applicants, with or without a Position Status. However, evaluators cannot view applicants without a status.
What should I do if a school isn't showing up in Interfolio's saved destination search results?
Interfolio has saved search results for most Osteopathic schools. If a school does not appear when searching, try to search different terms. For example, if searching for Michigan State University College of Osteopathic Medicine, try searching Michigan State or MSUCOM