Define Unit Administrative Access Rights
Each user in the system is granted no admin rights, reporting rights, or full admin rights. Full Administrative Rights can be defined and modified by unit based on the organizational structure of your institution. This article reviews the default settings configured in the database, how to change the default settings for administrative rights, and provides a table that describes each option in the Administrative Rights section.
Change Administrative Rights for A Unit
- Click Setup under the Administration section of the navigation menu.
- Click Organizational Structure under the School section.
- Click the Edit (pencil) icon adjacent to the unit for which you wish to define administrative rights.
- Specify Administrative Rights for the selected unit. Check out the table below for more details on these rights.
- Click Save when finished.
Overview of Administrative Rights Sections
When modifying the administrative rights for each individial unit, you will indicate for each possible permission (listed in the second table below) whether an administrator at this unit has: no access granted access granted, or allow access & allow to grant access.
| Types | Details |
|---|---|
| No Access Granted | Users will not see this option when they are logged into FAR. |
| Allow Access Only | Users will see this option for their unit but will not be able to grant this access to other units. |
| Allow Access & Allow to Grant Access | Allows the user to assign access to other users who have been granted administrative access to sub-units under the current unit. For example, a dean of a college can assign rights to a department chair within that college. |
Below is a description of each option in the Administrative Rights section and the default Administrative Settings configured in your database. The administrative rights assigned for each unit can be modified by following the steps listed above.
| By default, all units will be set to the below permissions by levels: | ||||
|---|---|---|---|---|
| Permission |
Description |
Level 1 Default Setting (Example: University) |
Level 2 Default Setting (Example: College) |
Level 3 Default Setting (Example: Departments) |
| Reports | ||||
| Profile Report | Personal information, work experience, degrees, licenses, memberships, honors, interests, biographies, and more | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Activity Input Report | Teaching (e.g. enrollment, credit hours), grants, service, professional development, consulting, and more | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Scholarly Activities | Research, publications, and creative productions | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Grants | Grant activities and funding data | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Courses Taught | Enrollment, credit hours, teaching load, and course sections | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Activities By Activity Classification | Activities grouped by classifications | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Ad Hoc Reports | Report building by selecting data to represent each column: faculty information, faculty classifications, activity input counts, and profile activity counts | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Activity Overview - By Faculty | Activities by units and faculty members within those units | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Activity Overview By Term | Activities by units and the term within those units | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Faculty Classifications | Faculty members organized by classification rank, tenure status, and other faculty classifications | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Scholarly Classifications | Publications and creative productions by faculty members within units | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Grant Citations | Grant activities and funding data by faculty members within units | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Standard Vitas | Vitas for selected faculty members | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Course Attachments | Courses based on types and status of supporting documentation (such as syllabus, course evaluations, peer evaluations, and more) | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Prior Activity Input Forms | Submitted activity input forms | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Custom & Accreditation Reports | Reports used for accreditation and/or any custom reports that were created for the client. | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Administration | ||||
| Initiate Faculty Input Workflow | Initiate formal faculty activity input workflow | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Approve Faculty Input | Monitor participation and review/approve faculty activities | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Add Faculty | Add faculty users (name, contact, position, unit, year started, initial classifications, administrative rights) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Edit Faculty | Edit faculty users (name, contact, position, unit, year started, initial classifications, administrative rights) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Courses | Add/edit course information (number, title, hours, level, etc.) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Course Prefixes | Add/edit course prefixes (abbreviation, name, unit assigned) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Courses Taught | Add/edit courses taught (course title information, enrollment, etc.) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Administrative Rights | Add/edit administrative rights for faculty users | Allow Access & Allow to Grant Access | Allow Access Only | No Access Granted |
| Create Input Form | Create faculty classification input forms | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Input Classifications | Assign faculty members to faculty classifications | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Upload Data | Upload faculty and current positions, courses and prefixes, committees, units, faculty classifications, scholarly outlets, scholarly outlet metrics, and secondary unit assignments in bulk | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Backup Data | Back up and export system data in bulk | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Emulate Users | Emulate faculty, administrators, and other users | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Support Accounts | Create, edit, or change administrative rights for support accounts (non-faculty members who need administrative access) | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Search | Search faculty data based on words | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Communication | ||||
| Email Faculty | Send an e-mail message to selected faculty and administrators | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Faculty Classification Form | Post a Faculty Classification Form reminder message for selected faculty and administrators on the dashboard | Allow Access & Allow to Grant Access | Allow Access Only | No Access Granted |
| Set Up | ||||
| Details | Set up foundational areas, including institution name, unit designations, faculty ranks, and academic terms | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Locations | Set up locations/campuses where courses are taught | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Committees | Set up committees in which faculty participate to enter committee activities | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| Organizational Structure | Set up the structure of academic units and subunits | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Faculty Classifications | Set up faculty classifications to categorize faculty members (e.g. faculty rank, tenure status) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Activity Classifications | Set up activity classifications to categorize activities (e.g. journal review type) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Program / Course Groupings | Set up course groupings for programs and other purposes (e.g. courses within an MBA program or a general education curriculum) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Upload Form | Upload institutional data (e.g. faculty courses, faculty classifications) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Profile Form | Configure input sections that to remain static over time (e.g. contact information, degrees, credentials, and work experience) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Activity Input Form | Configure input sections that allow faculty members to manage their activities (e.g. teaching, research, service, professional development) | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |
| Vitas | Configure standardized vita sections and settings for legacy vitas and vita builder templates | Allow Access & Allow to Grant Access | Allow Access Only | Allow Access Only |
| FAQ Configuration | Create a custom FAQ section for faculty and administrators | Allow Access & Allow to Grant Access | No Access Granted | No Access Granted |