Committee Form Use Cases
Committee Member Vote
This example shows how to set up a form to record the committee member vote results before advancing the case to the next review stage.
- Select Number from the ‘Add Question’ dropdown. On the Add Question page, set the Question field to ‘Number of Yes Votes.' Click Save when finished.
- Repeat these steps two more times, but set the Question field to ‘Number of No Votes’ and ‘Number of Abstentions.’
It is also recommended to also add a 'Text: Paragraph' Question Type with the Question field set to 'Review Notes' to allow respondents to record notes.
- The completed form should look as follows:
Evaluation Form
Previously, Department Chairs, Deans, or Committee Members would upload a document reflecting their evaluation of a case. Now, Unit Administrators can create a form to capture that same information. It is recommended to create a 'Single Select' Question Type.
- Select Single Select from the ‘Add Question’ dropdown.
- On the Add Question page, set the Question field to ‘Please provide a final recommendation' and add the Response Options ‘Recommend’ ‘Deny’ and ‘Defer.’
- Click Save when finished.
Case Information Request Form
This example shows how to use this form to capture details of the review case such as current title, rank, series, and proposed title, rank, and series. The terminology at each institution may vary, but the following fields or their equivalent (Question Type in parentheses) have been suggested.
| Question Type | Question Field Title | Details |
|---|---|---|
| Dropdown | School | Enter the organizational units at the institution as response options; recommended to add |
| Text: Short Answer | Proposed Rank | Recommended to add |
| Date | Appointment Start Date | Select Date as the Question Type and select Date as the response option; recommended to add |
| Date | Appointment End Date | Select Date as the Question Type and select Date as the response option; recommended to add |
| Text: Short Answer or “Blank” | Salary Level | Optional field |
| Text: Short Answer | Mandatory Review Year | Optional field |
| Date | Probation Start Date | Optional field |
| Dropdown | Tenure Status | Optional field |
| Checkbox | Other Institutional Affiliation | Such as hospitals and others; Optional field |
| Dropdown | Current Rank | Optional field |
| Text: Short Answer | Secondary Schools/Departments | Optional field |
| Text: Paragraph | Request Notes | Optional field |