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Import Scholarly Contributions Citations with Generic Import

Citations can be imported into Faculty Activity Reporting (FAR, Faculty180) in RIS or BibTeX format. For example, citations can be exported from Google Scholar in BibTeX format and then imported into FAR. Once the citations have been exported, log in to FAR and follow the steps below. FAR has a very sophisticated algorithm to compare the fields of the imported Scholarly Contributions and Creative Productions with current activities in the database, and then clearly shows the faculty member which activities it flagged as possible duplicates.

 

Export data from Google Scholar

1. Select citations to export from Google Scholar

  1. Log in to Google Scholar.
  2. Select all of the relevant citations desired to export from the My Library screen.
  3. Click the Export icon.
  4. Choose the BibTex format for the export.
  5. Copy the text citations that is displayed on the screen.
 
 

2. Navigate to the Activity Input form

  1. Navigate to the Activity Input Form using one of the following methods.

Import Activities on Homepage

  1. Click Home on the navigation bar, if it is not already selected.
  2. Scroll to the bottom and click the Import button under Import Activities.
    Import Activities section with Import button
 
 

Activities on navigation menu

  1. Click Activities on the navigation menu.
    Faculty Activity Reporting section with Activities selected
  • If the Scholarly Contributions & Creative Productions and Performances section is not already open, click the expand icon to expand the section.
  • Scroll to the bottom of the section and click the Add button.
 
 
 
 

3. Import citation

  1. Click the Generic (RIS / BibTeX) option under the Import section. 

    Note that by clicking the Help icon ("?"), links to tutorials on importing citations into FAR will appear. 

     
  2. Click Continue.
  3. Select the format BibTeX from the dropdown under the Citation Format section.
  4. Click Choose File under the Citation Data section and select the citation file.
  5. Click Save.
 
 

4. Select the citations to import

  1. Select the citations to import using the checkboxes.
  2. Click Import Selected after reviewing all of the relevant information.
  3. Review the results of the Imported Activity Counts.
    • If enabled, FAR will flag any possible duplicates.
  4. Click Go Back when finished.

If there are duplicates, proceed to the deduplication section explained below.

 
 
 

5. De-duplicator of imported activities

FAR has a de-duplicator (if enabled) that can weed out any duplicates of scholarly contributions within the database.

  • The % Match displays the score related to the likelihood the record is a duplicate.
  • Exact duplicates will be discarded.
 
  1. If any duplicates exist, the following options are available to process the duplicate:
    • Click the View icon (eye) to show the details of the analysis.
    • Select the appropriate Action from the dropdown
    • Click Cancel to address the possible duplicates at a later time. This will place a To Do item on the dashboard.
  2. The analysis shows a side-by-side comparison. Either select the appropriate option at the top of the screen to address the duplicate or cancel out of the screen without making a selection. If making a selection, the following options are available:
    • Import As New: Select Import as New if the imported citation is not a duplicate.
    • Replace Existing: Select Replace Existing to have the newly imported activity replace the existing activity.
    • Discard Imported: Select Discard Imported if the newly imported activity is a duplicate and should be deleted.
  3. Click Save when finished.
  4. Select the appropriate option:
    • Save: Save the data and stay on the page.
    • Save and Go Back: Save and return to the previous screen.
    • Cancel: Leave the page without saving the changes.