View the Positions Activity Log
Interfolio Faculty Search (FS) automatically logs user actions for each position in the position activity log, visible only to Administrators and Committee Managers. The data is specific to each position and not available in aggregate.
This is separate from system logs under Reports as this log tracks changes made to a position and by whom. Currently this data is just specific to each position and not available in aggregate (such as through Reports).
Check our Evaluator's Guide to Faculty Search for directions on how to navigate to View Position Activity Log.
Event Details
| Event | Details |
|---|---|
| Position Status Change | Text: [First Name] [Last Name] [(E-mail address)] updated the position status from [Old Status Value] to [New Status Value]. |
| Committee Additions | (only ad-hoc additions here) Text: user_name (user_email) added user_name (user_email) as a committee member for this position. |
| Committee Removals | Text: user_name (user_email) removed user_name (user_email) as a committee member for this position. |
| Position Workflow step changes when the position is sent forward (approved) or backward (rejected) | Text: approver_name (approver_email) moved the position from Step X of Y: step-name to Step Z of Y: step-name. |
| Position Published | Text: If a user published: user_name (user_email) published the position. If Interfolio auto-published, we should say: Interfolio automatically published the position. |
| Position Open Date | Text: This position is open and accepting new applications. |
| Position Close Date | Text: The close date for this position has passed, and the position is no longer accepting new applications. |
| The Act of Closing a Position | (This is for both positions that have a selection approval template and those that do not.) |
| Message for No Selection | <User name> (email) closed this position. No applicant was selected. |
| Message When Applicant is Selected | <User name> (email) closed this position. Applicant(s) selected to fill this position: <applicant name(s)> |
Activity Tracked When Publishing a Position
Positions Set to Open on a Future Date
If a position is created and initially set to open on a future date, the position will automatically publish at 6 am EST on the open date.
When a position is auto-published, it will log in the Position Activity Log:
Positions will automatically publish if these two criteria have been met:
- The position has been approved prior to the open date
- When the position was created, the initial open date was set for the future
Positions will not automatically publish if any of these occur:
- The position has not been approved
- When the position was created, the initial open date was set for same day of creation or a past date
- The position was previously opened and then the open date was set to a future date
- For example, if a position was created on 7/22/2025 and the open date was initially set for 7/22/2025. After creating the position, the open date is then changed to 8/11/2021. The position will not autopublish on 8/11/2025 because when it was initially created, the system registered the open date as 7/22/2025. This position has already bypassed the auto-publish check and will not be automatically published.
Positions Set to Open on Same Day as Creation Date
If a position is created and set to open on the same day it was created, the initial open date will not be logged in the Position Activity Log. The Position Activity Log will show the status change of the position and when an administrator manually publishes the position.
