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Configure Legacy Vitas - Administrators

Legacy Vitas in Faculty Activity Reporting (FAR, Faculty180) are used by faculty members to generate their CVs. The standard CV is the default vita template. By default, a CV displays all sections that have been created by the institution, and the activities within each section. Additional vita templates can be configured for multiple unit levels and can be built hierarchically, beginning with the highest institutional level (university) and then for subunits (colleges, departments, and more). This article explains how to construct a vita using Legacy Vitas.

 

Scholarly contribution and presentation citations in vitas can be configured to display Web of Science metrics, such as times cited. Web of Science metrics only display for scholarly works that are directly imported into FAR from Web of Science. If your institution has a campus license for Thomson Reuters products and would like to set up an integration with FAR, please contact your Interfolio support representative. Once this functionality has been activated for the institution, the vita settings must be configured to display the Web of Science metrics. To do this, select the Show Web of Science Times Cited checkbox in the Section Settings section.

 

Legacy Vita Options

The following options are available for vitas:

  • Allow automatic display of new activities on vita: Specify if you want new activities to automatically display on your vita.
  • Show Photo on Vita: Specify if you want your photo to display on your vita. To select a photo, click Profile on the Faculty menu, then click Personal Information.
  • Show Empty Sections: Specify if sections that do not contain any data should display on your vita.
  • Hide Vita Name: Specify if the vita name should display on the vita.
  • Hide Attachments on Vita: Specify if links to attachments should be visible or hidden.

Biosketches are similar to vitas, however, some sections are required to be included in a biosketch and can't be changed, as this could make the biosketch out of compliance with the granting agency's guidelines. Within a section, faculty members can select which items to display in the selected biosketch. In addition, date ranges for biosketches are typically locked to comply with the granting agency's guidelines.

 

Configure a new Vita

1. Navigate to Legacy Vitas under Setup

Navigation: Administration > Setup > Legacy Vitas

  1. Click Setup under the Administration section of the navigation.
    Navigation bar with Setup highlighted
  2. Click Legacy Vitas under the Configuration section.
     Configuration section with Legacy Vitas selected
 

2. Add a new Legacy Vita

  1. Make sure Vita is selected in the Form Type dropdown list.
  2. Click the Add button at the bottom of the screen. 
  3. The Add Configuration dialog box will open.
    • Click Change adjacent to Unit to select a different unit or subunit, if desired.
    • Select the appropriate vita template using the dropdown menu.
  4. Click Add
  5. The Add dialog box will open.
    • Select the Add a new vita option.
    • Type a name for the new Vita in the Vita Label field
    • Click Okay.
 

3. Fill out information

(A) General Information:

  1. Display Name: Type the name that will display on the Vita.
  2. Display: Use the dropdown to specify whether the Vita will display in a traditional, tabular, or listing format.
  3. Display Link to Attachments: Use the dropdown to specify if links to attachments within shared Vitas should be enabled or disabled. (Unit administrators can change the link behavior for individual sections by editing the appropriate sections.).
  4. Section Heading Format: Use the dropdown to specify if the section headings will have no styling, bold, all caps, or italics.
  5. Show Empty Sections: Specify if sections that do not contain any data should display on Vitas using.
  6. Hide Empty Groups: Specify if the groups (or subsections) that do not contain any data should display.
  7. Hide Vita Name: Specify if the Vita name should display on Vitas.
  8. Hide Activities Set "No" in "Publicly Displayed": Specify if activities excluded by faculty should be hidden. Activities are selected as hidden by selecting No.
  9. Description: Enter a description of the Vita (optional).

(B) Content:

  1. Select the Edit icon (pencil) adjacent to the sections to be changed.
    • When editing custom sections, the Default Activity Ordering option can specify the sort order of activities.
      Default activity ordering section with descending selected and ascending not selected
    • Custom Sections:
      • Profile Form: if there is no start term or end term, the fields are sorted in ascending or descending order by the first field listed.
      • Activity Input Forms: fields are sorted by ascending or descending order based on the start term.
  2. Use the Reorder dropdown arrows to specify the order in which the Content sections should display in the Vita. It is also possible to choose not to display specific sections in the Vita. 
    Reorder dropdowns
  3. Scroll to the bottom and click Save when finished creating the Legacy Vita template.
 

Institutions can create multiple vita templates using the input sections established in the Profile Form and Activity Input Form. Check out our article on Custom Input Sections for more information. Additional Vita templates can be created for specific uses such as annual reviews, promotions/tenure reviews, and more), and can be created for any academic unit established in the institution (college, department, discipline, and more).

 

Edit an existing Vita Template

1. Navigate to Legacy Vitas under Setup

Navigation: Administration > Setup > Legacy Vita

  1. Click Setup under the Administration section of the navigation.
    Navigation bar with Setup highlighted
  2. Click Legacy Vitas under the Configuration section.
    Configuration section with Legacy Vitas selected
 

2. Edit desired Vita

  1. Make sure Vita is selected in the Form Type dropdown list.
  2. Click the hyperlinked number for the unit corresponding to the faculty member to be changed. If necessary, click the plus sign to expand a unit.
    • Click the Change button next to Unit to select a different unit or subunit, if necessary.
  3. Click the Edit icon (pencil) adjacent to the Vita to be changed. 
  4. Make desired changes. 
    • Click the Edit icon (pencil) adjacent to the section to be changed.
  5. Click Save when finished editing the Vita template.