Help CenterHelp for Interfolio Faculty Search Managing ApplicationsCreate an Application on Behalf of an Applicant

Create an Application on Behalf of an Applicant

This article explains how Committee Managers and Administrators can create an application on behalf of an applicant in Interfolio Faculty Search.

Select the positions page from the navigation bar

Select "View Positions" on your Faculty Search Account Dashboard

Find the position you are working on and click the title to open the list of applicants for the position

Find the position you are working on and click the title to open the list of applicants for the position

Click the Actions button and then "Add a new applicant"

Click the "Add" button on the Applications page of the positionZoom: Click the "Add" button on the Applications page of the position

Fill out the "Add New Application" form and click "Add"

Fill out the "Add New Application" form and click "Add"

The applicant's name now appears in the list of applications

The applicant's name now appears in the list of applications

Applicants will receive a standard email after being added

Administrators and Commitee Managers CANNOT fill out forms (EEO or Custom) on behalf of applicants.

Applicants must be notified to complete any form responses, and to do so the application must allow for updates. For more information on how to accomplish this, reference our resources on Messaging Applicants and Creating a Position Status.

To add materials to the application:

Click the applicant's name to open the Applicant Profile page

Click applicant's name to open the Applicant Profile page

Scroll down to the "Documents" section and click "Add File"

Scroll down to the "Documents" section and click the "Add" button Zoom: Scroll down to the "Documents" section and click the "Add" button
Add document files (pdf, .doc, etc):

Scroll down to the "Documents" section and click "Add File"

Scroll down to the "Documents" section and click the "Add" button

You can drag & drop or browse to upload document files

Give the document title, and identify the type (cover letter, C.V., etc)

If the file satisfies a requirement, indicate which requirement it satisfies

Click "Add" to upload the document

Add video files:

You can also upload links to Vimeo or Youtube videos and use those to satisfy document requirements of the application.

Select the "Video" tab, give the video a title, add the url of a Youtube or Vimeo video, and add a description

If the video satisfies a requirement, indicate which requirement it satisfies

The video will be added to the application materials

Evaluators can view the video in the materials reader

Add Webpages:

You can also add links to webpages and use those to satisfy document requirements of the application.

Select the "Webpage" tab, give the webpage a title, add the url and a description of the page

If the webpage satisfies a requirement, indicate which requirement it satisfies

A link to the page will be added to the application materials, and will display to evaluators when they open the materials reader

Note: Clicking the link will open the webpage in a new browser tab.

Mark the application as complete

Click the "Actions", and select "Mark Application Complete."

When all required documents for an application are received, check to dismiss the "requirements unfinished"  button and mark the application completeZoom: When all required documents for an application are received, check to dismiss the "requirements unfinished"  button and mark the application complete