Assign or Change an Application Status
Committee Managers and Administrators can assign or change an application status in Interfolio Faculty Search (FS) from the Applications page or the Applicant's Profile. Applicants can view their application or position status, as long as the option ‘Applicants can view this status when it is active’ is checked for the corresponding status. Applicants will not be able to see any other details about the statuses, even when selected.
Application Statuses always take precedence over Position Statuses. Therefore, if an applicant has a visible application status applied to them, that status (and its associated permissions) will determine what they can see, regardless of any position status settings.
Change Application Statuses
- Navigate to the Positions page and click the hyperlinked name of the desired position to edit. Check the boxes next to the desired ‘Applicant Name(s).’ Select the desired application status from the Status dropdown on the red toolbar that appears.
You can Archive applicants who are not moving forward at this time. Archived applicants can only update their applications by specifically opening and entering their submitted application.
- You can also click the hyperlinked 'Applicant Name’ to navigate directly to the applicant’s profile page, where you can select Change under the ‘Status’ section to update that specific applicant's status.
- You can also click the hyperlinked 'Applicant Name’ to navigate directly to the applicant’s profile page, where you can select Change under the ‘Status’ section to update that specific applicant's status.
- On the Change Status window that appears you can view the permissions associated with this application status and send a message (with or without a Message Template) to selected applicants of this change.
List of Application Statuses
Note that institutions have the ability to make their own position statuses visible. This list does not account for that.
| Status | Definition |
|---|---|
| In Progress (Not Yet Submitted) | Deliveries that have started, but not yet submitted for final delivery. |
|
Incomplete: Previously submitted; requirements incomplete |
Applications that have been submitted, but the institution has since updated the requirements for the position.
Reach out to the institution if you have any questions about this status. |
| Complete |
Applications that have been completed and submitted. Once you have submitted your application, please reach out to the hiring institution about any status updates on the position. Interfolio cannot provide that information. |
| Complete with Pending Letters | Applications that have been submitted with pending letter requests. Once the letters have been uploaded by the letter writers, the application will be marked complete. |
| Preparing to Send | Delivery is waiting to be processed and is in the queue to be processed by the fulfillment team. Deliveries take 1-4 days to complete. |
| Sent | The delivery has been completed by Interfolio and sent to the recipient. |
| Canceled | The canceled delivery will not count toward the 50 annual deliveries and will be credited back to the account. Deliveries are commonly canceled if a pending letter request was submitted to another application system or if there is no letter available at the time of the request. |
| Withdrawn | When an applicant has withdrawn their application from a position for which they applied. |
| Expired | The applicant has started the application but has not submitted it and the due date has passed. |