Committee Member's Guide to Interfolio Review, Promotion, and Tenure
If you have been added to a committee for promotion, tenure, or review at an institution that uses Interfolio Review, Promotion, & Tenure, you can securely and easily participate in the case review process online.
An Administrator at the institution conducting the review will manage the case and candidate packet. You will receive an email when the case is available for your committee to begin review.
Once you activate your free account and log in, you will be able to access any case to which you have been added as a committee member.
The video below will help you get started quickly. Check the article for more a detailed explanation on getting started and using RPT to evaluate cases.
Getting Started:
You will receive notification when you are added as a user to Review, Promotion & Tenure
Log in and click "Cases" on your Review, Promotion & Tenure navigation bar
You will see a list of cases that are available to you:
Click the name of the candidate to view case materials
Clicking on the name of the candidate will direct you to the Case page, where you can access materials and forms only available to committee members, and view and download materials submitted by a candidate.
Navigate to the case you want to edit
You will see a tabbed interface:
Case Materials
The Case Materials tab is divided into sections, and from here you can access materials uploaded by committees as well as candidate materials. You may also see external evaluations if your institution is using our feature for requesting and collecting external evaluations.
Case Details
The Case Details tab is where you can view the other members of your committee, and if enabled, view comments from other committee members and leave comments on the case.
If a committee vote has taken place and the results have been recorded by the Committee Manager or Administrator, you can also see those results.
On the individual case page, you can read or download documents that were submitted by the candidate, committee members, and external evaluators.
If the institution administering the case has elected not to allow downloading, the Download option will not be available. Some individual documents may also have downloading restricted.
Select the read button to view materials, or click the select button next to the relevant files to download
Click "Select All" above the list to select all materials in the list.
You can choose to download a PDF or Zip file of all selected materials
Clicking “Read” above the document list and to the right of the page will open all accessible case materials in the document viewer
The document viewer will display the contents of the packet, organized by section. You can collapse and expand packet sections in the Case Documents list on the left.
You can also click on the title of a document to open that specific document in the document viewer.
You can make notes on materials as you review. The annotations you make will appear on their own tab and can be exported.
Annotations are private and can only be viewed by you.
Annotations are added from the lower right corner of the viewer
Click the "view" icon to toggle on or off the display of annotations
Click the "note" icon to add an annotation on the currently displayed document
After clicking the "note" icon, select the type of annotation you want to create:
- Make no selection to add a simple "stickie" note to the document
- "Point" adds a note with an arrow pointing to a particular point in the document
- "Area" adds a note about a selected area
- "Text" adds a note about highlighted
To edit a note you've added, simply click into the text field
To delete a note, click into the text field and then click the trash icon
Administrators and Committee Managers can record committee votes into Interfolio P&T. Committee members can view the results of a committee vote from the "Committee Details" tab of the Case page.
Click "Voting" to see the results of a committee vote
Voting results are represented with a circle graph displaying the overall results and the number of each vote cast.
