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Use Interfolio Data Service

This article provides an overview and explains how to use Interfolio Data Service (IDS) to quickly and easily add information about scholarly activities to Faculty Activity Reporting (FAR, Faculty180). 

Note that IDS is an add-on service and might not be currently available at your institution.

 

The Interfolio Data Service (IDS)

IDS is technology that populates the Interfolio Faculty Activity Reporting module, in bulk, with correct and complete data about the academic work of faculty members.

  • Throughout the year, IDS seeks out and pulls in data about academic work faculty members have done, including books, book chapters, journal articles, and proceedings publications. The Data Service comes connected to an expanding group of sources that include over 250 million activities, published and tracked in over 60,000 journals, government systems, and other authoritative outlets.
  • IDS cleans up the data automatically before scholars see it. This includes formatting the data, making sure different scholars with similar names are connected with the correct data, and consolidating duplicate activities.
  • The Data Service then allows scholars to validate the academic data matched with them. Only after a scholar has validated their data will it be saved to their profile in Interfolio.

Review Matched Activities on the Homepage

Matched Activities with Activities Needs Review and Activities Accepted

  1. Scroll down on your homepage to view the Matched Activities panel. 
    This panel presents the Activities Need Review card (the number of activities IDS has matched and made available for review) and the Activities Accepted card (a count of activities already added to your account.)
  2. Selecting either card will take you to the My Records page. 

My Records Page

Activities matched will appear on the My Records page. This page is a tabbed interface listing information gathered from IDS separated into the following categories:

Accepted lists activities already added to the account.
Needs Review lists all activities found and ready for review.
Deleted lists activities chosen not to add to Faculty Activity Reporting.

Edit, Accept, and Delete Activities

Individually Edit, Accept, and Delete Activities

  1. Click the Need Review tab on the My Records page.
  2. Click the linked name of the activity to review.
  3. Fill out the information on the Edit & Accept screen that appears and press Continue to review and accept the activity.
    • Or, click the Delete button to delete the activity.
  4. Fill out the information. Note the required fields. 
  5. Click Accept Activity when finished. The Accept Activity button will not appear until all required fields are filled in.
 
 

Delete Activities in Bulk

Activities cannot be accepted in bulk, they can only be deleted.

 
  1. Click the Need Review tab on the My Records page.
  2. Select the checkboxes adjacent to the activities to be deleted.
  3. Click the Delete Selected button above the articles.
  4. To Restore a deleted activity:
    • Navigate to the Deleted tab under My Records.
    • Select the checkbox for the activity to be restored.
    • Click the Restore Selected button that appears above the articles. 
 
 

 

FAQs

What types of scholarly activity will IDS pull?

IDS pre-populates FAR with bibliographic data about faculty scholarship pulled in via integration with CrossRef and OpenAlex for easy validation by faculty members or their proxies. Types of scholarship available via the Interfolio Faculty Data Service:

  • Books
  • Book chapters
  • Journal articles
  • Proceeding Publications
 

Where is the record of my latest scholarly activity?

Throughout the year, the IDS seeks out and pulls in data, at regular intervals, about academic publications that faculty members have produced including books, book chapters, journal articles, and conference proceedings publications. IDS gets this data from a large data pool covering over 230 million records, published and tracked in over 60,000 reputable periodicals/outlets. On a regular basis, the data available through IDS is refreshed with new batches of bibliographic records that we have discovered and matched to scholars. The flip side of this batch update scheduling, of course, is that IDS is not continuously updated at all times. 

 

Not seeing a record of the latest scholarly activity? If something new has been published since the last update, but it has not shown up on the Homepage yet, it is probably on its way.

Not Time Sensitive If it is not needed yet, give it time. If it does not show up in the next batch after that, then it may not have been captured in our source data pool. Entering it manually or (if applicable at the institution) searching through an individually linked data source to see if it is there may be necessary.
Time Sensitive If it is time-sensitive, it will need to be manually entered in, or (if applicable at the institution) searched through an individually linked data source to see if it's there.

If support is needed related to the publications data or the Interfolio platform, it is recommended to seek support from Interfolio Scholar Services. Email us at help@interfolio.com or call us at (877) 997-8807, Monday through Friday, 9:00 AM to 6:00 PM Eastern Time (US).

 
 
 

Where does Interfolio pull data from? Are the humanities and arts covered?

IDS taps into a wide range of data sources representing humanities and arts as well as STEM. Today, the Data Service pulls in data via integration with CrossRef, OpenAlex, and Scopus (for institutions that have an existing license).

Note that the Web of Science by Clarivate currently cannot be connected with the IDS, but can connect with FAR directly (existing functionality).

 

As always, the Interfolio Faculty Activity Reporting module still offers all of the existing data input options that it did before.

 

How does the IDS disambiguate data?

Disambiguation of data is based on:

  • Name
  • Discipline
  • Institution

The Data Service does not disambiguate based upon ORCID because ORCID is not widely adopted enough for coverage. It will remain possible to integrate to 1:1 ORCID accounts within the existing integration via the Interfolio Faculty Activity Reporting module.

 
 

Will this integrate with my on-campus system/sources?

Currently, the only data available to pull in through IDS is from the sources automatically connected with the Data Service today. Also, the Interfolio Faculty Activity Reporting module still offers all of the existing data input options that it did before.

 

Will IDS fetch information about my activities at regular intervals and load this data into Faculty Activity Reporting?

Yes. At regular intervals, IDS will be refreshed with current data for all the faculty members listed in the service. 

  • Refreshes are updated on a recurring basis (data for all clients will be refreshed at once). 
  • After the Data Service eliminates duplicate entries and verifies the data, it presents the data to the faculty member to validate through a workflow, similar to the activity input workflows existing in the Faculty Activity Reporting module. 
  • Once the citation is validated by a human (faculty member or their proxy), it will appear in Interfolio Faculty Activity Reporting.

The Data Service does not present data that is already in the FAR module. Deduplication scripts include deduplicating against the FAR database so that information and data is not presented twice. Deduplication occurs at the time that IDS refreshes the data. Therefore, it is important for faculty to first accept recommendations from IDS before they manually input scholarly records.

 
 
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