Using Interfolio Data Service
This article provides an overview and explains how to use Interfolio Data Service to quickly and easily add information about your scholarly activities to Faculty Activity Reporting.
Interfolio Data Service regularly pulls in data about your scholarly activities from several large data sources. On your homepage you are presented with matched records which you can easily validate and add to your account in Faculty Activity Reporting.
Types of scholarship available via the Interfolio Faculty Data Service include:
- Book Chapters
- Proceedings publications
For more information, see our FAQ on Interfolio Data Service.
This article covers:
The Matched Records panel on the Faculty Activity Reporting Homepage presents you with the number of records the Interfolio Data Service has matched to you and made available for your review (on the left of the page), as well as a count of records already added to your account (on the right of the page).
Click "Need Your Review" to review the matched records
The My Records page
Records of activities matched to you will open on the Found tab of the My Records page. My Records is a tabbed interface listing information gathered from Interfolio Data Service.
- The Completed tab lists records already added to your account
- The Found tab lists all records found and ready for your review
- The Deleted tab lists records you have chosen not to add to Faculty Activity Reporting
Matched records are listed on the Found tab in a paginated table.
- Search: Enter terms in the search bar to search the list of found records
Sort: Click the sort term to sort the list...
- By Title of Activity (alphabetically)
- By Type (such as Article, Book, Book Chapter, Proceedings Publication)
- By Date Published
- Pagination: The table or records is paginated at 50 entries per page
Review information in the Edit and Accept window
In the panel that opens you can review the record to make sure it describes your activity accurately. Any fields that are required in Faculty Activity Reporting must be completed before accepting the record.
Note: This window is scrollable and you may need to scroll down to see all data points and information.
Click Edit & Accept at the bottom left of the window to accept or make changes to the information
Set the Term for the activity
From the dropdown box at the top of the form, select which term the activity will be reported for.
Set the Status of the record
The default status is Completed/Published.
Available statuses are:
- In Progress
- Revise & Resubmit
- In Press
- Work Discontinued
Review the record for accuracy
Required fields are marked with a red asterisk. Review the record, correct any errors and provide any missing but required information.
For instance, in the example below you would need to select the Month/Season of the journal publication.
Scroll and click to save once the information is verified.
Accepted items appear on the Completed tab of My Records
And are recorded as "Added to your account" on the Homepage
Accepted items will then appear in your Faculty Activity Reporting account as shown below:
In some instances, we may receive records that have not been tagged with a record type such as Article, Book, Book Chapter etc.
These entries will appear in a section labeled as Untagged records where users can review them and assign them an appropriate type.
Once a type is assigned, you can Edit & Accept the record and it will appear in your Faculty Activity Reporting account.
Review the untagged record
To assign a type to an untagged record, select it from the list of Untagged records, and click to open and review it.
Select the record type from the drop down list and click continue to save the record
Clicking the name of the untagged record opens a panel where you can review and edit details of the record. Clicking continue saves the record as the type you selected.
Note: The type cannot be changed once selected.
The record will now appear as the record type you selected as shown below:
Edit & Accept the record
Once a type is assigned to an Untagged record, the user must Edit & Accept the record before it will appear in their Faculty Activity Reporting account.
Review the record, and if it is accurate, click Edit & Accept to add it to your account.
Important: Untagged matched record will not appear in your Faculty Activity Reporting account until you review and accept the record.
To delete a record from Edit & Accept:
If a record needs to be deleted click Delete and verify your selection as shown below:
To delete a record from the list of Found records:
Select the record to highlight it in the list and then click the trashcan to delete it.
Deleted records appear on the Deleted tab of My Records
Note: Deleted records will not be shown to you on the Home page or in the Found tab again.
To restore a deleted record to the Found tab, select the record and click the restore icon as shown below
Recently approved records of journal articles will appear on your Homepage as shown below
Bibliographic information for the last 3 records that you have approved will appear on your Home page as shown below.
Please note that only recently approved journal articles will appear here.