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Set Document Requirements for a Position

When configuring a Faculty Search (FS) position, administrators can specify required application documents using the “Add Requirement” feature. Each document type includes a ‘Number Required’ dropdown where applicants must upload the exact number of required documents from the Accepted File Types list. If multiple references are submitted in a single file, set the requirement to 1. To indicate a document is optional, set ‘Number Required’ to 0 (e.g. if a cover letter is encouraged but not mandatory). To reduce confusion, avoid requesting multiple types of contact references, such as both Confidential Letters of Recommendation and Contact References.

 
  1. When editing the desired Faculty Search position, you may set the number of required documents by clicking the +Add Requirement button on the ‘Add Requirements’ page.
    Required Documents page
    • Select ‘Applicants may add additional documents’ to allow unlimited additional uploads
    • To send a custom message when an application is submitted, select “Send a message on application submission.” 

      When enabled, applicants will receive only your custom message instead of the default Interfolio confirmation. You can personalize this message with or without a template and include important details such as next steps.

       
  2. The ‘Add Document Requirement’ window will appear, allowing you to select the document type, specify the number of required attachments, and add any relevant notes.
    Add Document Requirement window
    • Add specific instructions in the ‘Requirement Note’ field to give the applicant specifics on what you are looking for, such as due dates for letters of recommendation.
    • To make a requirement optional, set the ‘Number Required’ to 0. 
  3. Below is a list of all possible required document type options you can add to a position:
Document Type Description Type of Request
Award Documentation of honors, prizes, fellowships, or recognition received.  File Upload
Bibliography A list of publications, scholarly works, or references relevant to the candidate’s academic field. File Upload
C.V. Curriculum vitae; a comprehensive academic résumé outlining education, employment, publications, and professional activities. File Upload
Confidential Letter of Recommendation or Evaluation A confidential letter submitted directly by a recommender, not viewable by the candidate.   
Contact Reference Contact information for individuals who can provide references upon request.   
Cover Letter A formal letter of introduction describing the candidate’s interest in and suitability for the position.  File Upload
Creative Work Samples of artistic, design, performance, or other creative outputs.  File Upload
Dissertation Abstract A summary of the candidate’s dissertation, often required for early-career applicants.  File Upload
Diversity Statement A statement addressing the candidate’s experiences with and commitment to diversity, equity, and inclusion.  File Upload
Essay A written response on a specific topic requested by the institution.  File Upload
Image Still images (e.g., artwork, figures, or photos) submitted as part of a portfolio.  File Upload
International Financial Statements Financial documentation required for international applicants, often related to visa or funding.  File Upload
Job Market Paper A major research paper (often the dissertation or related work) submitted by candidates seeking academic positions.  File Upload
List of courses taught A document detailing prior teaching experience and the courses the candidate has instructed.  File Upload
Multimedia Audio or video files showcasing performances, lectures, or creative projects.   
Nomination Letter A letter formally nominating a candidate for consideration.  File Upload
Non-confidential Letter of Recommendation or Evaluation A recommendation letter that is visible to the candidate as well as the institution.  File Upload
Other Certification Proof of additional credentials (e.g., professional licenses, training certificates).  File Upload
Other Document A flexible option for documents that do not fit other categories. File Upload
Peer evaluations Assessments or feedback written by colleagues regarding teaching or professional performance.  File Upload
Personal Statement A narrative highlighting the candidate’s background, interests, goals, and motivations.  File Upload
Portfolio A collection of work samples that demonstrate skills, accomplishments, or creative projects.  File Upload
Presentation Slides, lecture notes, or recordings of professional or academic presentations.  File Upload
Proposal A research or project proposal outlining goals, methods, and significance. File Upload
Publication Published articles, book chapters, or other scholarly works File Upload
Research Plan A forward-looking outline of intended research projects.  File Upload
Research Statement A description of past, current, and future research interests and activities.  File Upload
Resume A shorter version of a CV, summarizing qualifications, education, and experience. File Upload
Student Evaluations Feedback from students on the candidate’s teaching effectiveness.  File Upload
Summative Assessment  Comprehensive evaluations of teaching or professional performance (often institution-provided).  File Upload
Syllabus Course syllabi from previously taught classes, showing course design and expectations.  File Upload
Teaching Certification Documentation of formal teaching credentials or licensure.  File Upload
Teaching Portfolio A curated set of materials (syllabi, evaluations, philosophy) demonstrating teaching effectiveness.  File Upload
Teaching Statement A reflection on teaching philosophy, methods, and goals. File Upload
Test Score Standardized test results or other relevant exam scores.  File Upload
Transcript Official or unofficial academic transcripts from prior institutions.  File Upload
Video Recorded lectures, performances, or demonstrations relevant to the application.  Media File Upload
Webpage A link or document pointing to an online portfolio, professional site, or lab page.  Link Upload
Writing Sample A sample of scholarly or professional writing.  File Upload
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