Overview of Managing Data in Faculty Classifications
Faculty Classification data in Faculty Activity Reporting (FAR, Faculty180) are stored by term and year. This concept is very important to remember as updating data can have unintended consequences. The method used to update Faculty Classifications will have options that will affect how data is populated and stored in the database. It is possible to overwrite previously entered data if the incorrect options are selected. Setting up faculty classifications is a critical step in preparing for accreditation reporting. Access to manage Faculty Classifications is a unit permission. Users will need Full Administrative Rights. For more information, check out our article on Faculty Classifications and Define Unit Administrative Access Rights.
It is important to understand the consequences of selecting the term/year for which to populate data. For example, when updating a Faculty Classification for a faculty member, such as Tenure Status, depending on the method selected and the options available, the data can be populated for only one term/year (Fall 2021) or beginning with the term specified (Fall 2021 and every term forward). If the tenure status had already been updated for Fall 2022, any existing data will be overwritten with the new tenure status beginning with the Fall 2021 term.
Once Faculty Classifications have been created, Faculty Classification Data can be added and managed via the following methods. Select the tabs below to view the different way to add and manage faculty classification data.
Check out our article on how to configure the upload form or our article on how to configure bulk data uploads for guidance on this step. Any new Faculty Classifications created by the institution will be added as available fields to the Faculty Classifications Upload Form.
- Bulk upload
- Manual input using the Create Input Form option in the Administration section.
- Input forms are used by administrators to input faculty classifications and/or collect data from faculty.
- In addition, these input forms can be used as a supplementary form to collect or provide additional information as part of the systems evaluation process.
- Send the input form to faculty via the Communications feature. This is the only method to allow faculty to enter data for the faculty classification.
- Manual input using the Input Faculty Classifications option in the Administration section.
- Manual input on a per faculty basis via the Faculty Form.
- Update directly via the Faculty Classification report.