Approve or Send Back a Position or Selection (New Hire)
In Faculty Search (FS), assigned approvers review proposed positions and selected applicants as they move through the institution’s preconfigured approval steps. When an approval reaches an assigned step, the approver receives an email and action item with a link to review the relevant position, applicant, and approval instructions. At each step, an approver can:
- Send back the position or selection to an earlier step for changes or additional review.
- Approve the position or selection and advance it to the next step.
- Approve & Close when completing the final position approval step.
The send-back process differs for Position and Selection Approvals:
- Position Approval: When a position is sent back to an earlier step, the approver at that step can resolve the issue and return it directly to the step from which it was sent. For example, a position sent from Step 3 to Step 1 can return directly to Step 3 after Step 1 completes its review.
- Selection Approval: When a selection is sent back, it must proceed through every subsequent step again. For example, a selection sent from Step 3 to Step 1 must complete Steps 1, 2, and 3 in sequence.
Institutional Administrators can take approval action on any position within the institution, even when they are not the approver assigned to the current step.
Position Approval Workflow
- Click Review Position in the sent email to navigate to the current step of the position approval page. Who the step is assigned to and instructions for the approval will display along with the position details.
- Click Approve to move to the position forward to the next approval step or click Send back to select a prior step to send the position back to.
- If the position is at the final step in the approval process, click Close to approve and close the position.
- If a position with no designated approver for applicant selection at step 0 is sent back, the position will return to the entire committee for review.
Once the updates are complete for the step the position was sent back to, the position returns to the step it was last on. For example, if a position is at Step 3 and sent back to Step 1, the approver at Step 1 can send it directly back to Step 3 after making changes.
Selection Approval Workflow
- Click Review Selection in the sent email to navigate to the Selection Approval page.
- Select the tabs to view the applicants and position details.
The selection approval workflow must follow the defined sequence. Steps cannot be skipped. If approval is sent back from Step 5 to Step 2, the applicant must proceed again through Steps 2, 3, and 4. The approver at Step 2 cannot send it directly back to Step 5.