Submit a New Position for Approval
If an institution requires new positions to be approved before posting, Faculty Search (FS) prompts the position creator to submit the position for approval after completing its configuration. Institutions can configure position approval workflows with one or more approval steps.
Once the position is submitted, the designated approvers are notified. At each step, an approver can approve and advance the position or return it for changes. If the position is returned, its creator is notified and can make the requested changes before resubmitting it. This article explains how to submit a newly created position for approval.
When a position is sent back to an earlier step, the approver at that step can resolve the issue and return it directly to the step from which it was sent. For example, a position sent from Step 3 to Step 1 can return directly to Step 3 after Step 1 completes its review.
If a position is sent back for changes, the position creator will also see a “Rejected: Review & Resubmit” tag on their My Tasks page. This clears once the position is resubmitted.
Submit a Position for Approval
- After completing the position configuration, select Submit for Approval, if present.
The position’s Type and Unit determine whether an approval template applies. If an existing template matches both selections, FS automatically adds its approval steps to the position. If no matching template exists, the position will not enter an approval workflow and the 'Submit for Approval' button will not appear.
- On the ‘Position Summary’ page, enter an optional Message for the approver and select Send.
Some organizations will only have one step in the position approval process, but others may have multiple steps.
FAQs
Why don’t I see the Submit for Approval option?
The option appears when the position requires approval. Approval steps are determined by the position type, unit, and applicable approval template. If you expect an approval workflow but do not see the option, contact your FS administrator to confirm the configuration.