Evaluator's Guide to Faculty Search
Getting started:
If you do not already have an Interfolio account, you will get an email inviting you to activate your free account
Click "Sign in" in the invitation email.
Set your password, agree to our terms of service and click "Activate Account" to access Faculty Search
If you already have an account with us, your invitation email will take you to your account to sign in

Sign into your account
You can sign in to the program with your email and password, your Google account, or using your institutional ID.
Viewing the list of positions:
Click "Positions" in the side menu to see a list of positions you have been assigned to evaluate

Or select a position from your task list.
Positions are listed in a table that displays the position name, status, type, and open and close dates
The positions to which you have access will display in a table that lists:
-
Position: The name or title of the position you are trying to fill such as "Associate Professor..."
- Beneath the position title you will see the department, position type (faculty, fellowship, staff, etc), and position ID number
- Status: The position status describes the current state of the search, such as; "Accepting Applications," "Under Review", etc.
- Application Information: The number of applications for the position and the open and close dates indicating when a position is open or closed to new applications
Position list management:
We have features to help you search, sort, and organize the list of positions you have been assigned to evaluate.
- Search: You can search for a particular position by name, unit, position type, status or date
- Filter: You can also filter the list to only display positions of a particular type, status, or limit the display to either active or closed positions
Viewing the list of applicants:
Click the position title to access the applications for a position

Applications are listed in a table that displays the applicant name, the date the application was last updated, the applicant status, and if permissions allow; tags and a rating summary
At the top of the page you will see the unit where the position is posted, the current position status and open and close dates.
The applications display in a table that lists:
- Applicant name: click the applicant's name to open their application and view their application materials, or check the box next to the name to select more than one applicant.
- Application Status: The application status describes the place of the applicant in the search process, such as; "Shortlist," "Not Competitive," "Invited for Interview," etc.
- Tags: Tags are short bits of text tags that can be used to sort or mark applications for a variety of purposes. If permissions allow you can create tags and view tags added by others to applications.
- Rating: If permissions allow you can rate applicants on custom criteria using a five star scale. Depending on the settings for the position, you may be able to see your overall rating listed here.
Reviewing application materials on-line:
Check the name of one or more applicants in the list to review their application materials
Click "Read" to view the selected applications in your browser

Review applications on-line using our materials viewer
The selected applications will open in Interfolio's materials viewer. You can scroll through the applications of all selected applicants one at time. From the viewer, you can navigate through the application, search for terms in .pdf documents that are part of the application, and if permissions allow, you can leave comments, tags, and give applicants a rating on pre-defined criteria.
Materials submitted by the applicant appear bookmarked as application materials. If internal documents have been added to the application by the committee, these are bookmarked in the viewer as well.
You can leave notes/annotations on application documents from the lower right of the viewer
- Point notes are virtual stickies that point to something in the document
- Area notes allow you to select a section of text in a document
- Text notes highlight passages of selected text

To download a .pdf file of the currently displayed application, click the download button at the upper right of the viewer

Downloading application materials:
To download multiple applications at once: Select the names of the applicants in the list and select "Download."

You will see an action under "My Tasks" notifying you when the materials you requested to download are ready. Click the link to access the materials

Click to download

All of the selected applications will be downloaded to your computer as a zipped set of .pdf files

To download an individual application: click the applicant's name when viewing the list of applicants

Clicking the applicant's name will open the applicant profile. Click "Read" to open the application in the materials viewer

Click "Download" at the top right of the viewer to download a 'pdf file of the application materials directly to your computer

You can also download individual application documents from the applicant profile page

The Applicant Profile (Application page):
Click the name of an applicant to view that applicant's profile page
The applicant profile is the same as their actual application. Here you will find all of the applicant's information, required documents uploaded by the applicant, internal documents and so on.
From the profile page you can view and add tags to the application (if enabled), and access application materials (click the name of a file to open it, or click to download the material
If enabled, you may be able to rate the applicant, and leave comments and notes on the application
You can click "Read" to open the application in our materials viewer, or "Download" to save the application materials

Application list management:
The list of applications for a position is often very long. We have features to help you search, sort, organize, and customize the list of applicants. We also allow you to save your views of the list so you can recall your work when going through applications.
- Search: You can search for a particular position by name, unit, position type, status or date
- Filter: You can also filter the list to only display positions of a particular type, status, or limit the display to either active or closed positions
Organizing the Applicant List:
Tagging Applications
If your institution allows it, you can add and create tags to attach to an application. Tags are bits of text you can use to help identify, sort, and mark applications.
- With one or more applicants selected in the list, click the "Tag" button and select an existing tag or create a new one
- By default, tags will appear listed in the applicant table (See below for instructions on configuring the columns displayed in the list)
Filtering the list of applicants
Click the "Filter" button at the top of the list to open a set of options for filtering the list. You can filter the list of applications by data points including highest degree earned, application status, tags, ratings, or completion status.
Saving views of the Applicant list
Click "Save"
Enter a name and click to save

Click "Saved Views" to recall the view of the list using the filters you have set

Customizing the columns of information that display on your view of the applicant list:
Click the "Columns" button to the right of the page and select the columns of information you want to display
The default columns that will display are applicant name, date updated, tags, and overall average rating (if enabled). You can add columns for complete status, date submitted, highes degree earned and highest degree date, and your overall ratings. Note that you can restore the default columns at any time.

Searching the Applicant list and saving searches:
Enter a keyword in the box to search the list by name education, or status
