When Should I Select “Year 0” vs “Year 1” for the First Event of a Rank?
When creating a faculty appointment, the system calculates the faculty member’s current year in rank by comparing the appointment’s start year with the current calendar year.
- If the appointment began this year, the timeline starts with the Year 0 event.
- If the appointment began last year, the timeline starts with the Year 1 event, and continues accordingly.
Professional journey events for the main rank are then applied from that point onward, ensuring the timeline reflects the faculty member’s current progression rather than always beginning at Year 0.
Year 0 events should only appear on the faculty member's timeline if the faculty member's hire year falls within the same calendar year as the Year 0 event, regardless of the academic year.
Determine the Correct Year for the First Rank Event
When configuring rank events within the series template you’ll need to specify ‘In which year and month does the event occur?’ You will want to consider when the first event of the rank starts for all faculty that this series will be applied to.
- Enter ‘Year: 0’ if the first event of the rank will start in beginning of the faculty member's first full academic year in the new rank.
- Enter 'Year: 1' if the first event of the rank will start in the spring of the faculty member's first full academic year in the new rank.
Consider when the start date of your appointments will be. For example, an appointment is created in the current calendar year, 2025:
The series template configuration at the top defines the Year 0 event as ‘Appointment’ and the Year 1 event as ‘Appointment, Review.’ When creating appointments, the system applies these template rules based on the appointment's start date.
- First example: Start date is in the current year (2025), so the system assigns the Year 0 event.
- Second example: Start date is in the previous year (2024), so the system recognizes that the appointment is now in Year 1, skips the Year 0 event and assigns the Year 1 event.