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When should I select “Year 0” vs “Year 1” for the first event of a rank?

When creating an appointment, the system determines the faculty member’s current year in rank by comparing the appointment’s start year with the current calendar year (e.g. If the appointment started this year, events begin at year 0; if it started last year, events begin at year 1, and so on). It then applies professional journey events for the main rank starting from that year onward. Year 0 events will only appear if the faculty member's hire year falls within the same year as the year 0 event.

 

This approach ensures that timeline events reflect the faculty member’s current progression rather than simply starting at year 0 every time.

 
  When to select Example
Year 0
  • The first event of the rank is effective at the start of the faculty member’s first full academic year in the new rank (AY 0–1). 
  • You are not applying the professional journey.

Most clients do not apply the professional journey, so using Year 0 is typically recommended.

 
  • Promotion Date: May 30
  • Effective Date of New Rank: July 1 (same calendar year)
  • System Behavior: LM compares the appointment’s start year (this year) with the current calendar year. Even though they occur in different academic years, the event is assigned Year 0 since they fall in the same calendar year.
  • Result: The timeline resets for the new rank, and events begin from Year 0.
Year 1
  • The first event of the rank is effective in the spring of the current academic year (AY 1–2).
  • You are applying the professional journey.

This method should be used because it supports mid-year rank changes and accommodates faculty hired into advanced ranks starting in July without altering the professional journey.

 
  • Promotion Date: December 15
  • Effective Date of New Rank: January 1 (next calendar year)
  • System Behavior: LM compares the appointment’s start year (last year) with the current calendar year. Since they occur in different calendar years, the event is assigned Year 1.
  • Result: The timeline continues from the previous rank, and events begin from Year 1. Activities before January 1 fall under Year 0.
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