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Configure Activity Data Input Forms

The Activity Input Form in Faculty Activity Reporting (FAR, Faculty180) contains data about faculty members that tends to change over time, such as during academic terms. This article will go over how administrators, with the necessary permissions, can configure an Activity Input Form. 

 

Customization of this form should be performed at the highest level, such as the university level, and then for the next lower level, colleges, and so on. The data that is collected creates the basis for reporting and other output, such as CVs, institutional reports, accreditation reports, and more.

 

Configuration

Institutions can make the following configuration changes to the Activity Input Form:

  • Configure/add custom sections
  • Reorder/hide sections
  • Specify activity classifications
  • Modify section settings

Check out our article on forms and sections for more information on the sections and fields within different forms.

Edit an Activity Input Form

1. Navigate to Activity Input Form under Setup

Navigation: Administration > Setup > Activity Input Form

  1. Click Setup under the Administration section of the navigation menu.
    Navigation bar with Setup highlighted
  2. Click Activity Input Form under the Configuration section.
    Configuration section with Activity Input Form underlined
 

2. Make changes to desired form

  1. Click the hyperlinked number for the unit corresponding to the faculty member to be changed. If necessary, click the plus sign to expand a unit.
    • The Form Configuration screen will display, showing the list of forms that have already been created for the selected unit.
    • Click Change adjacent to Unit to select a different unit or subunit, if desired.
  2. Click the Edit icon (pencil) adjacent to the form desired to be edited or click the Delete icon ("X") adjacent to the form desired to be deleted.
  3. Make changes if editing.
  4. Click Save when finished.
 

Add an Activity Input Form

1. Navigate to Activity Input Form under Setup

Navigation: Administration > Setup > Activity Input Form

  1. Click Setup on the Administration section of the navigation menu.
    Navigation bar with Setup highlighted
  2. Click Activity Input Form under the Configuration section.
    Configuration section with Activity Input Form underlined
 
 

2. Add Activity Input Form

  1. Click the unit associated with the Activity Input Form desired to be edited.
    • The Form Configuration screen will display, showing the list of forms that have already been created for the selected unit.
  2. Scroll to the bottom and click Add to create a new Activity Input Form
  3. Select the desired unit and template for the new activity input form.
    Add Configuration Section with Unit and Template sections shown
    • Click Change adjacent to Unit to select a different unit or subunit, if desired.
  4. Click Add.
  5. Choose a method.
    Add section with Modify existing A1 for users primarily assigned within University selected as the Method 
    • If Add a new form is selected, there will be a section to create a name for the new form in the Input Form Label field.

      After an institution has created a template, a lower unit may have the ability to make a copy of it to edit and configure to fit its needs.

       
  6. Click Okay when finished.
 
 

3. Fill out the information 

  1. In the General Information section, type a description of the form, if desired.
  2. In the Content section, use the Reorder dropdowns to: 
    • Select which sections should be shown and hidden on the activity input form, and
    • Specify the order that the sections will appear.
      Reorder dropdowns
    • Scroll to the bottom and click Add Sections to create custom sections.

      If a custom section is created, the new custom section will be available in all Activity Input Forms that exist at the same unit level. The new custom section will automatically display in the new activity input form; however, it is set to Do Not Show in the other Activity Input Forms at the same unit level. Check out our article on how to create custom input sections for more information.

       
  3. Click the Edit icon (pencil) adjacent to the desired section to be configured.

    By default, the sections shown in the Activities screen for faculty members is based on the default Activity Input Form that is selected.

     
  4. Click Save when finished.
 
 

The Institutional Implementation Team will work with the Interfolio Project Manager to configure the components of the Activity Input Form.

 

Default Content Input sections

Section Details
Teaching

Displays a list of the courses that are currently assigned to the faculty member for the current academic term, along with any corresponding course attachments (syllabus, course, peer evaluations, and more) and faculty member teaching loads.

  • Fields may include course information, enrollment details, delivery method, teaching level, and more.
    • The institution can determine which teaching fields can be edited.
Non-Credit Instruction

Used to collect teaching that may occur outside of the classroom, or when the faculty member is not the instructor of record.

  • Fields may include title, audience, organization, number of participants, start and end dates, and more.
Scholarly Contributions & Creative Productions

Used to view and enter activities relating to scholarly or professional works (journal articles, books, proceedings) and creative works ( performances, exhibitions) participated in or completed.

Specific options are listed below:

  • Abstracts
  • Artistic and Professional Performances
  • Artistic and Professional Productions
  • Books
  • Case Studies
  • Chapters
  • Conference Proceedings
  • Datasets
  • Digital and Electronic Media, Social Media, Blog, Podcasts
  • Exhibitions
  • Journal Articles
  • Other Scholarly Works
  • Other Teaching Materials
  • Patent and Intellectual Property
  • Poster Presentations
  • Presentations
  • Reviews
    • Technology
Grants

Used to add pending or current grant-related projects, proposals, awards, and renewals.

  • Fields may include title, sponsor, award date, start and end dates, funding details, and more.
Advising Load

Used to specify the number of individuals being advised at the undergraduate, masters, and doctoral levels.

  • Fields may include term and number of students by level.
Mentorship/Supervision

Used to manage information for all students currently being supervised or that have supervised previously.

  • Fields may include role, student details, and more.
Institutional Committees

Used to add any formal standing committee appointments within the academic institution.

  • Fields may include committee name, responsibility, and start and end dates.
Other Institutional Service

Used to add any services performed for the academic institution other than formal standing committees. This could include an ad hoc committee, dissertation/thesis committee, course development, faculty sponsor to a student organization, web page design, student recruitment activity, informal assignments, and non-research grants.

  • Fields may include title, description, and start and end dates.
External Service

Used to add any services that have been rendered for an academic or professional organization. This could include committee appointments; journal editor or reviewer; a speech or presentation of a non-research paper at a professional meeting; community service; or moderator, discussant, or panelist at a conference.

  • Fields may include title, organization, description, and start and end dates.
Professional Development

Used to add any conferences, training, continuing professional education, or others participated in.

  • Fields may include title, CPE hours, location, and description.
Honors and Awards

Used to note when a faculty member is recognized for their work.

  • Fields may include title, year conferred, and conferring organization.
Professional Membership

Used by faculty members to note any formal membership with professional/academic or community/civic organizations.

  • Fields may include organization name, start and end dates, and roll.
Consulting

Used to add any paid/unpaid consulting engagements that require professional expertise in support of a client, such as reviewing textbooks and textbook proposals.

  • Fields may include client name, hours involved, description, and start and end dates.
Activity Distribution

Designed to represent the faculty member's workload distribution of responsibilities within the department.

  • Fields may include percent of work devoted to teaching, research, service, and more.
Reassigned Duties

Used by faculty to note temporary adjustments to their regular activity distribution.

  • Fields may include reassigned load hours, description, and start and end dates.
Clinical Teaching

Often utilized by Medical Schools.

  • Fields may include role, audience, location, number of participants, start and end dates, type of teaching, etc.