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Overview of Building Vitas in the New Vita Builder

The new vita builder is a new user experience around building and exporting faculty CVs via Interfolio Faculty Activity Reporting (FAR, Faculty180). It includes improvements and new features that allow both administrative and faculty users greater control and flexibility when setting up and generating vitas based upon data in the system.

 

Note that making the new vitas available in cases through Review, Promotion & Tenure (RPT) is a separate development milestone, projected for later this summer.

 

Check out our article on Vita Builder FAQ.

 

Overview

Benefits

The new experience for building vitas and vita templates through Interfolio FAR offers an improved formatting and flexibility that should:

  • Better reflect all faculty work in vitas. The upgraded vitas will allow both the institution and individual faculty members to better represent all academic accomplishments, and leverage the data in the system to achieve professional goals, including advancement at the institution, annual reviews, grant applications and progress reports for funding, and applications for sabbaticals or other opportunities.
  • Better meet institutional CV formatting needs. The upgraded vitas will make it easier for administrators who are setting up vita templates and workflows to ensure CVs reflect the institution’s standards and reflect the individual faculty member’s particular discipline and background.
 
 

Changes

  • New interface for building and managing vitas
  • Choose from an expanded list of citation formats when creating a vita for export
  • Add stylized custom text to a generated vita
  • Create and manage personal vita templates
  • Sections can be renamed
  • Sections now have more robust grouping capabilities
  • New options for styling vitas
  • Ability to archive templates
  • Changes to templates will be logged for reporting
 
 

New features

Feature Details
New interface for building a vita

There is a new process for building vitas for export or sharing and a new tabbed interface for managing vitas. The new tabbed interface displays Personal Vitas, Institutional Vitas, and Archived Vitas.

The Add New Vita button opens a window where the user:

  1. Selects the type of vita to add, Personal or Institutional
  2. Enters the vita name and description
  3. Selects a template for the vita
Choose from an expanded list of citation styles

Users can select a citation format for the vita from a dropdown list when formatting a vita for output.

Available Citation Styles:

  • American Chemical Society
  • American Medical Association
  • American Physics Society
  • American Physiological Society
  • American Political Science Association
  • American Psychological Association 6th edition
  • American Psychological Association 7th edition
  • American Sociological Association
  • Bluebook Law Review
  • Chicago Manual of Style 16th edition (author-date)
  • Chicago Manual of Style 16th edition (full note)
  • Council of Science Editors, Citation-Sequence (numeric)
  • Elsevier (numeric, with titles)
  • Full Author Role Details (Turbian)
  • Harvard Reference format 1 (author-date)
  • Modern Language Association 7th edition
  • Modern Language Association 8th edition
  • National Library of Medicine
  • National Library of Medicine (grant proposals with PMCID/PMID)
  • Nature
  • Turabian 8th edition (full note)
  • Vancouver
Add custom text

The user can now add and edit freeform and formatted custom text to a generated vita.

Note that the new Add Custom Text feature for a generated vita is not supported with FAR to RPT integration. The Far to RPT integration generates a Vita in real-time based on a template (not by pulling a personalized, generated vita directly from a user’s account).

 
More styling options for vitas

Note that the first release will not permit the bolding of the author amongst a list of co-authors/co-contributors within a publication.

 
Create personal templates

Faculty and administrators can use a new interface to create and manage templates for personal vitas. Administrators can use the same new interface to create institutional templates.

  • Users can create a template by selecting a unit, and selecting a template to copy.
  • Users can name and describe the template and set display options.
Rename section headers Users can now customize the name of vita sections as part of customizing template settings. Users can also use the setting window to add section descriptions, display styles, sort order, numbering, and links to attachments.
Sections now have more robust grouping capabilities
  • Users can now group activities in a section by activity classifications or database fields.
  • Grants have the added ability to group activities by Status.
  • Scholarly Contributions and Creative Productions can also be grouped by Subtype and Status.

Note that activities cannot be rearranged or reordered in personal vitas.

 
Manage templates A tabbed interface displays Active and Archived templates.
Archive a template Templates can easily be archived, which will remove the archived template from active use. Archived templates will appear on the Archived Templates tab of the template list and can easily be restored.
Preview template changes Users can preview styling or layout changes without having to emulate a user and generate a vita.
Logging All changes made to vita templates are logged for audit/review purposes.  Administrators can view or download a CSV of this log for auditing purposes.

Changes

Current Features
 
Upcoming Developments in Future Releases
 
Limitations
 
More citation styles
 
Bold one author name in a set of names
 
More limited biosketch approach:
It is strongly recommend scholars use the government-mandated SciENcv platform for NIH, NSF, AHRQ grant applications requiring a biosketch
 

Personal templates:

Faculty now have access to all data about their work that has been input into Interfolio Faculty Activity Reporting, and can use that data to generate a personal vita.

  The new “add custom text” feature for a generated vita will not be not supported when using vitas from the new vita builder in Interfolio Review, Promotion & Tenure cases
 

Flexible section header naming:

When using the new vita builder either to create a vita template or to generate a vita, any section can be renamed. It does not need to adhere to the name set for that section in the database. For example, “Scholarly Contributions and Creative Productions” can be renamed to “Publications” in either a particular vita template or an individual vita.

Option to set a default display style for the whole template (tabular, listing, traditional, traditional date), not just per section
 

The option to rearrange/reorder individual activities will not be available in a generated personal vita

Instead, the order of activities is controlled via template sections


 

Expanded and improved grouping options:
 

  • Activities in a section can be grouped by activity classification or by fields in the database
  • Grants have the new, additional option to be grouped by status
  • Scholarly Contributions and Creative Productions can also be grouped by subtype and status

Option to rearrange/reorder individual activities in a generated personal vita
 
Vitas from the new vita builder will not be available for use in the legacy Faculty180 evaluations feature set
 

Expanded styling options:

New styling options for Titles, Section Header(s), and new text styling options for:

  • Font
  • Text alignment
  • Bold, italic, underscore
  • Paragraph spacing above and below
  • Borders above and below
Option to filter dates for generated vitas down to month and/or day, not just years (currently the new vita builder’s calendar date selector permits filtering by year only)
 
 

Option to add custom text to a generated vita:

Stylized freeform text can be added by a faculty member to any generated vita (personal or insititutional) without overwriting template

Option to set date ranges in templates per section (currently the new vita builder permits a shared date range for the whole template only)
 
 

Option to preview changes to templates:

When editing a template (for styling, layout, or other changes), the new vita builder gives the option to preview what a generated vita will look like without emulating a user or generating a real vita

Option to export CVs to Microsoft Word
 
 

Improved activity logging:

Activity log now includes emulation and template editing

   
Option to archive templates
 
   
Option to duplicate sections in templates