Creating and Managing a Position with a Rolling Deadline

An Interfolio Faculty Search position is either "Open," meaning the positon is accepting new applications, or "Closed," meaning no new applications are being accepted. Open and close dates are set up when creating or editing the position.

It is possible to set up a rolling deadline, when the position is open and accepting applications but no close date has been set for the position.

Committee Managers and Administrators can manually close a position with a rolling deadline when applications are no longer being considered, either because a hire has been made or for some other reason.

You can set up a rolling deadline when creating or editing a position

The option appears on the "Description & Dates" screen. When setting up your position, simply choose "Rolling Deadline"

Select Rolling Deadline

A position with a rolling deadline will show no set close date

Once a position opens, make sure to give it a meaningful position status

To close a position with a rolling deadline:

Select the position you want to close from the list of positions

Select the position you want to close from the list of positions

Click "Position Actions" button at the top right of the screen

The current status of the position is displayed to the right of the screen

Select "Close Position" from the dropdown menu

Click to open the dropdown menu and select "Close Position"

Indicate whether or not an applicant was selected to fill the position

Indicate whether or not an applicant was selected to fill the position

If no applicant was selected, you can leave an optional note to document why no selection was made, and click the "Close Position" button

If no applicant was selected, you can leave an optional note to document why no selection was made

If one or more applicants was selected, select "Yes"

If an applicants was selected, type the name in the search bar and click "Add" when it appears

A list of available applicants will appear as shown below

You can search the list of available applicants by name, or email address, and filter the list by application status
Click "Select" to the right of the list to select the succesful applicants from the list
Chosen applicants will be removed from the list of "Available Applicants," and added to a list of "Selected Applicants"
Click "Close Position" at the bottom left of the page when all of the applicants selected to fill the position have been added to the list of selected applicants
Click "Continue" when all of the applicants selected to fill the position have been added to the list

Once you close a position, you should select an appropriate position status to indicate the position's closed state. The position status is a label that indicates where a search is in the process and allows you to set rules for what Evaluators and applicants can do when that particular status is active. See here for more information on Position Statuses.

Back on the position page, locate the current status at the top of the page, and click the "Change" link

Note that the position's closed state is indicated in parentheses, but it is still a good idea to officially change the status when closing the position.

Select an existing position status from the dropdown list

Select the appropriate position status from the dropdown list

Confirm that you want to change the status

Note that you can elect to send a message to applicants notifying them of the change in status.

The position is now closed

Note: The landing page of the closed position will be unpublished and no longer accessible to applicants.

The position will no longer appear in the list of active cases but will appear in the list of closed (archived) positions viewable by filtering the list of positions

The position will no longer appear in the list of active cases but will appear in the list of closed (archived) positions viewable by filtering the list of positions