Configuration: Activity Data Input Form

The content in this knowledge base is based upon the standard FACULTY180 environment. Your institution may have made changes to configure the FACULTY180 environment to meet your institution's needs; therefore, the screens in your FACULTY180 environment may differ slightly from the knowledge base. For more information, please contact your FACULTY180 administrator.

The Activity Input Form contains data about faculty members that tends to change over time, such as during academic terms.

Note: Customization of this form should be performed at the highest level (e.g., university) and then at the next lower level (e.g., colleges), and so on. The data that is collected creates the basis for reporting and other output (e.g., CVs, institutional reports, accreditation reports, etc.).

Institutions can make the following configuration changes to the Activity Input Form:

  • Configure/add custom sections
  • Reorder/hide sections
  • Specify activity classifications
  • Modify section settings

To configure an activity input form, do the following:

  1. On the Admin section of the navigation menu, click Setup
  2. In the Configuration section, click Activity Input Form. The Activity Input Form - Count By Unit screen displays. 
  3. Select a unit to edit an existing activity input form, or click Add to create a new activity input form. (If editing an existing activity input form, the Form Configuration screen displays, showing the list of forms that have already been created for the selected unit.)
  1. If you choose to create a new activity input form, the Add Configuration pop-up displays. You are instructed to select the desired unit and a template for the new activity input form.
  1. Click Add. The Add – Method pop-up displays.
  1. Choose a method. You have the option of modifying an existing activity input form or adding a new activity input form for users assigned to the selected unit. If you choose to add a new form, you will be prompted to create a name for the new form in the Input Form Label field. 
  2. Click Okay. The Configure Form screen for the activity input form displays. 
  1. In the General Information section, select the appropriate faculty access for the form.
  2. Type a description of the new form, if desired. 
  3. In the Content section, select which sections should be shown and hidden on the activity input form, and specify the order of the sections. Custom sections can be created by clicking Add Section. (See Custom Input Sections for more information.) If a custom section is created, the new custom section will be available in all activity input forms that exist at the same unit level. The new custom section will automatically display in the new activity input form; however, it is set to Do Not Show in the other activity input forms at the same unit level.
  4. By default, the sections shown in the Activities screen for faculty members is based on the default activity input form that is selected. To configure individual sections in the Activity Input Form, click the Edit icon adjacent to the desired section to be configured. When you are finished, click Save. To change the order of the sections or hide a section, click the Reorder drop-down. 
  5. When you are finished, click Save.

 

Your Institutional Implementation Team will work with your Interfolio Project Manager to configure the components of the Activity Input Form.

Default Input Sections

Teaching

  • The Teaching section displays a list of the courses that are currently assigned to the faculty member for the current academic term, along with any corresponding course attachments (e.g. syllabus, course, and peer evaluations, etc.) and faculty member teaching loads.
  • Fields may include course information, enrollment details, delivery method, teaching level, etc.
  • Your institution can determine which teaching fields can be edited.

Non-Credit Instruction

  • The Non-Credit Instruction section is used to collect teaching that may occur outside of the classroom, or when the faculty member is not the instructor of record.
  • Fields may include title, audience, organization, number of participants, start and end dates, etc.

Scholarly Contributions & Creative Productions

The Scholarly Contributions & Creative Productions section is used to view and enter activities relating to scholarly or professional works (e.g., journal articles, books, proceedings) and creative works (e.g., performances, exhibitions) that you are participating in or have completed.

Specific options are listed below:

  • Abstracts
  • Artistic and Professional Performances
  • Artistic and Professional Productions
  • Books
  • Case Studies
  • Chapters
  • Conference Proceedings
  • Datasets
  • Digital and Electronic Media, Social Media, Blog, Podcasts
  • Exhibitions
  • Journal Articles
  • Other Scholarly Works
  • Other Teaching Materials
  • Patent and Intellectual Property
  • Poster Presentations
  • Presentations
  • Reviews
  • Technology

Grants

  • The Grants section is used to add pending or current grant-related projects, proposals, awards, and renewals.
  • Fields may include title, sponsor, award date, start and end dates, funding details, etc.

Advising Load

  • The Advising Load section is used to specify the number of individuals you are advising at the undergraduate, masters, and doctoral levels.
  • Fields may include term and number of students by level.

Mentorship / Supervision

  • The Mentorship / Supervision section is used to manage information for all students you are supervising or have supervised previously.
  • Fields may include role, student details, etc.

Institutional Committees

  • The Institutional Committees section is used to add any formal standing committee appointments you may have within the academic institution.
  • Fields may include committee name, responsibility, and start and end dates.

Other Institutional Service

  • The Other Institutional Service section is used to add any services you have performed for your academic institution other than formal standing committees. This could include an ad hoc committee, dissertation/thesis committee, course development, faculty sponsor to a student organization, web page design, student recruitment activity, informal assignments, and non-research grants.
  • Fields may include title, description, and start and end dates.

External Service

  • The External Service section is used to add any services you have rendered for an academic or professional organization. This could include committee appointments; journal editor or reviewer; a speech or presentation of a non-research paper at a professional meeting; community service; or moderator, discussant, or panelist at a conference.
  • Fields may include title, organization, description, and start and end dates.

Professional Development

  • The Professional Development section is used to add any conferences, training, continuing professional education, etc. in which you participated.
  • Fields may include title, CPE hours, location, and description.

Honors and Awards

  • The Honors and Awards section is used to note when a faculty member is recognized for their work.
  • Fields may include title, year conferred, and conferring organization.

Professional Membership

  • The Professional Membership section is used by faculty members to note any formal membership with professional/academic or community/civic organizations.
  • Fields may include organization name, start and end dates, and roll.

Consulting

  • The Consulting section is used to add any paid/unpaid consulting engagements that require professional expertise in support of a client, such as reviewing textbooks and textbook proposals.
  • Fields may include client name, hours involved, description, and start and end dates.

Activity Distribution

  • The Activity Distribution section is designed to represent the faculty member's workload distribution of responsibilities within the department.
  • Fields may include percent of work devoted to teaching, research, service, etc.

Reassigned Duties

  • The Reassigned Duties section is used by faculty to note temporary adjustments to their regular activity distribution.
  • Fields may include reassigned load hours, description, and start and end dates.

Note: See Set Up Foundational Areas for more information.

Clinical Teaching

  • Often utilized by Medical Schools.
  • Fields may include role, audience, location, number of participants, start and end dates, type of teaching, etc.

Configuring an Activity Input Form as a Lower Unit

After an institution has created a template, a lower unit may have the ability to make a copy of it to edit and configure to fit it's needs.

To configure a new Activity Input Form that is based on a previously made Activity Input Form, perform the following:

Select the relevant unit where you would like to add the new form.

Click Add, to add a new form.

Confirm the selected unit and template type, then select Add

Select to either Modify the existing Workload for users primarily assigned within the College of Business, OR choose to add a new input form by cloning the current workload form for the College of Business.

If adding a new form based on a original, enter a new label and then select Okay

Make any relevant changes to the newly cloned form, and then save when finished.