Review, Promotion & Tenure Automated Emails
| Email Reason | Email Notification | Recipient | “From” email address | Custom-izeable? |
|---|---|---|---|---|
Addition to RPT Module | ||||
| RPT user added individually (optional welcome message selected) |  |
RPT User added | noreply@interfolio.com | Yes |
| RPT user added in bulk (optional welcome message not selected) |  |
RPT User added | interfolio-support@elsevier.com | No |
| RPT User added to Institution with SSO (optional welcome message selected) |
|
New SSO RPT User added to Institution | noreply@interfolio.com | No |
| RPT User added to with SSO and provided Dossier account (optional welcome message selected) |  |
RPT User added with SSO | noreply@interfolio.com | Yes |
Account Creation | ||||
|
Existing FS or RPT User is added in bulk and the optional welcome message is selected These users receive Dossier Institution accounts. |
|
FS/RPT User who is added to a product when they already have an account | No | |
External Evaluation Request | ||||
| External Evaluator Receives evaluation request |  |
External Evaluator | noreply@interfolio.com | Yes |
| External Evaluation request is due in 7 days/24 hours |
|
External Evaluator | noreply@interfolio.com | No |
| External Evaluator declined to write the evaluation |  |
RPT User (External Evaluator Requestor) | noreply@interfolio.com | Yes |
| Requested external evaluation has been uploaded |  |
RPT User that requested the External Evaluation | noreply@interfolio.com | No |
| External evaluation request email bounced |  |
RPT User that requested the External Evaluation | interfolio-support@elsevier.com | No |
Candidate | ||||
| A case is available |  |
RPT Candidate | interfolio-support@elsevier.com | Yes |
| This is sent to an RPT Candidate, after account creation, when they are notified of their case |  |
RPT Candidate | interfolio-support@elsevier.com | Yes |
| Reminder that the deadline for the packet is in 7 days |  |
RPT Candidate | noreply@interfolio.com | No |
|
Deadline for packet is in 24 hours After the deadline passes the packet will be locked, any uploaded packet materials will be submitted, and the case will be moved to the next review step. |
 |
RPT Candidate | noreply@interfolio.com | No |
Case Creation | ||||
| Bulk upload of cases has been created |  |
RPT Case Creator | noreply@interfolio.com | No |
Workflow | ||||
| A new case has been submitted |  |
RPT Committee Member(s) on first case review step | noreply@interfolio.com | No |
| A new case has been submitted automatically as a result of a hard deadline passing. |
 When Unit Administrators edit deadline settings from the Administration section of RPT, they can set up an automatic submission notification that will alert users with either or both of the roles of Unit Administrator or Case Manager after the deadline has passed. |
RPT Committee Member(s) on first case review step | noreply@interfolio.com | No |
| A case has moved to your step for review |
 Once a case has been advanced to the first step in the workflow, a Unit Administrator, Case Manager, or Committee Manager can move the case forward or backward to another review step. After the first case review step, the user moving the case would select if an email notification is sent out. |
RPT Committee Member | noreply@interfolio.com | Yes |
| A Case is available |
 These templates are sent when there are requirements at the case review step that must be completed before the case can be moved. When a case is moved, the first step committee is always notified of the case. However, for any case review step thereafter, it is up to the committee moving the case forward to select whether a message will be sent to the reviewers gaining access. |
RPT Administrator | noreply@interfolio.com | Yes |
Sharing | ||||
| Files have been shared from a case |
 If sharing with the candidate, external evaluations cannot be included, even if moved to a different section of the case. |
RPT Candidate or Committee Members indicated by user sharing file | noreply@interfolio.com | Yes |
| Response to a shared file |
|
All Committee Member(s) of the first committee listed on whatever step the case is at when the response is sent | noreply@interfolio.com | No |
Download | ||||
| Sent to users requesting to download case materials in PDF format |  |
RPT user that has access to case (if enabled) | interfolio-support@elsevier.com | No |
| Sent to users requesting to download case materials in ZIP format |  |
RPT user that has access to case (if enabled) | interfolio-support@elsevier.com | No |
