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Designate a Person to Upload Letters from Multiple Letter Writers (Proxy)

It is common for institutions and letter services to designate one individual to upload recommendation letters on behalf of multiple letter writers. The individual uploading the letters is referred to as a proxy. Since the proxy is actually uploading the letters, their name and email will be used as the recommender when creating and sending a letter request.


Note that when a letter is added to an Interfolio-hosted position or sent as part of a delivery, the receiving institution will only see the title of the letter and the letter itself. The recommender’s name and email address that is listed in Interfolio is private.


Multiple letter requests cannot be sent at once to one email address.


Add Proxy’s Name to Contacts

Navigation: Add Contacts > Add Contact > Add

  1. Select My Contacts from the dropdown menu in the upper right-hand corner.
    Name dropdown with My Contacts selected
  2. Click Add Contact in the upper right-hand corner of the My Contacts page.
  3. Enter the name and email address of the proxy who is going to receive the request and upload the letter on behalf of the actual recommender.

    Note that the name and email listed here will not be shared when the letter is added to an application or shared as part of a delivery.

  4. Click Add when finished.

Next Steps

Check out this article on how to Request Letters of Recommendation from Dossier for further directions.

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