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About Account Types and Administrative Access Rights
Administrative Rights can be modified by unit based on the Organizational Structure of the institution. This article gives an overview of account types and administrative rights in Faculty Activity Reporting (FAR, Faculty180). For step-by-step instructions on defining Administrative Access Rights, see this article on how to define unit administrative access rights.
Note that if an Administrator or Support account has access to more than one unit, they can easily switch their permissions without logging out of the platform. To switch permissions click your name in the upper right-hand corner and click Switch Your Permissions from the dropdown. This will allow the user to switch permissions without logging out.
Account types and administrative rights within FAR
- Users within FAR are either classified as a Faculty Account (for faculty members), or a Support Account (for non-faculty members).
- For each type of account, there are then three levels of administrative permissions that can be granted; No/Limited Administrative Rights, Reporting Rights, or Full Administrative Rights.
- Further, administrative rights can be customized per unit, allowing users at higher levels to have more administrative rights granted to them than users granted Full Administrative Rights at lower levels.
Faculty Account
Faculty Accounts are created for faculty members at the institution. Those users are granted access to their Profile and Activity Forms to input their information and activities.
Note that actual employment status is separate from the account type a user is granted. Any user, regardless of their employment status can be granted a faculty member account.
| Granted Rights | Details |
|---|---|
| No Administrative Rights |
Faculty members that are not granted any administrative rights will only have access to their own personal data. They can update their own data and activities, generate vitas, find colleagues, and allow account access. If a faculty user grants account access to another user, that user can emulate them to update their activities on their behalf.
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| Reporting Rights |
Faculty member with Reporting Rights have access to their own personal data and access to run reports for their assigned parent unit and related child units
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| Full Administrative Rights |
Faculty members with Full Administrative Rights have access to their own personal data and access to some or all administrative rights to reporting, administration, communication, or setup assigned for their assigned parent unit and related child units.
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Support Account
Support Accounts can be created for staff members and non-faculty members who need administrative access to FAR, such as an employee who maintains the database or supports faculty in some way (such asrunning reports) and may or may not have Full Administrative Rights.
Support Accounts cannot enter in their own information or generate vitas of their personal data. If a user needs to perform these tasks, they should be created as a Faculty Account.
Note that actual employment status is separate from the account type a user is granted. Any user, regardless of their employment status can be granted a faculty member account.
| Granted Rights | Details |
|---|---|
| Limited Administrative Rights |
Support Accounts with Limited Administrative Rights are granted emulation rights to specific Faculty Accounts. While not automatic, Support Accounts can be granted blanket emulation access to everyone in the same unit (does not include child units.)
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| Reporting Rights |
Support Accounts with Reporting Rights are granted access to run reports for an assigned parent unit and related child units. Support accounts with Reporting Rights can also be granted emulation rights for specific users.
Note that reports are available to administrators with Reporting Rights based on the permissions set at their unit. |
| Full Administrative Rights |
Support Accounts with Full Administrative Rights are granted access to some or all unit rights for reporting, administration, communication, or setup. Support Accounts granted Full Administrative Rights to an assigned unit are commonly referred to as the Unit Administrators. The user granted administrative rights at the institution level is commonly referred to as the Institutional Administrator.
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Levels of Access
| Types | Details |
|---|---|
| No Access Granted | Users will not see this option when they are logged into FAR. |
| Allow Access Only | Users will see this option for their unit but will not be able to grant this access to other units. |
| Allow Access & Allow to Grant Access | Allows the user to assign access to other users who have been granted administrative access to sub-units under the current unit. For example, a dean of a college can assign rights to a department chair within that college. |