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About Account Types and Administrative Access Rights

Administrative Rights can be modified by unit based on the Organizational Structure of the institution. This article gives an overview of account types and administrative tights in Faculty Activity Reporting (FAR, Faculty180). For step-by-step instructions on defining Administrative Access Rights, see this article on how to define unit administrative access rights.

 

Account types and administrative rights within FAR

  • Users within FAR are either classified as a Faculty Account (for faculty members), or a Support Account (for non-faculty members). 
  • For each type of account, there are then three levels of administrative permissions that can be granted; No/Limited Administrative Rights, Reporting Rights, or Full Administrative Rights.
  • Further, administrative rights can be customized per unit, allowing users at higher levels to have more administrative rights granted to them than users granted Full Administrative Rights at lower levels.

Faculty Account

Faculty Accounts are created for faculty members at the institution. Those users are granted access to their Profile and Activity Forms to input their information and activities.

 

Note that actual employment status is separate from the account type a user is granted. Any user, regardless of their employment status can be granted a faculty member account.

 
Granted Rights Details
No Administrative Rights

Faculty members that are not granted any administrative rights will only have access to their own personal data. They can update their own data and activities, generate vitas, find colleagues, and allow account access. If a faculty user grants account access to another user, that user can emulate them to update their activities on their behalf.

  • A faculty user with No Administrative Rights granted to them will have the navigation options shown in the image below.
    Faculty Activity Reporting section with Announcements & Help, Profile, Activities, Forms & Reports, Vitas & Biosketches, Find Colleagues, and Account Access sections below
Reporting Rights

Faculty member with Reporting Rights have access to their own personal data and access to run reports for their assigned parent unit and related child units

  • A faculty user with Reporting Rights granted to them will have the navigation options shown in the image below.
    Faculty Activity Reporting section with Announcements & Help, Profile, Activities, Forms & Reports, Vitas & Biosketches, Find Colleagues, Account Access, and Administration (reports) sections below
Full Administrative Rights

Faculty members with Full Administrative Rights have access to their own personal data and access to some or all administrative rights to reporting, administration, communication, or setup assigned for their assigned parent unit and related child units.

  • A faculty user with Full Administrative Rights granted to them will have the navigation options shown in the image below.
    Faculty Activity Reporting section with Announcements & Help, Profile, Activities, Forms & Reports, Vitas & Biosketches, Find Colleagues, Account Access, and Administration (Reports, Administration, Communication, Setup)sections below

Support Account

Support Accounts can be created for staff members and non-faculty members who need administrative access to FAR, such as an employee who maintains the database or supports faculty in some way (such asrunning reports) and may or may not have Full Administrative Rights.

 

Support Accounts cannot enter in their own information or generate vitas of their personal data. If a user needs to perform these tasks, they should be created as a Faculty Account.

 

Note that actual employment status is separate from the account type a user is granted. Any user, regardless of their employment status can be granted a faculty member account.

 
Granted Rights Details
Limited Administrative Rights

Support Accounts with Limited Administrative Rights are granted emulation rights to specific Faculty Accounts. While not automatic, Support Accounts can be granted blanket emulation access to everyone in the same unit (does not include child units.)

  • A Support Account with Limited Administrative Rights granted to them will have the navigation options shown in the image below.
    Faculty Activity Reporting navigation bar with Announcements & Help and Account Access sections
Reporting Rights

Support Accounts with Reporting Rights are granted access to run reports for an assigned parent unit and related child units. Support accounts with Reporting Rights can also be granted emulation rights for specific users.

  • A Support Account with Reporting Rights granted to them will have the navigation options shown in the image below.
    Faculty Activity Reporting navigation bar with Announcements & Help, Account Access, and Administration (Reports) sections

Note that reports are available to administrators with Reporting Rights based on the permissions set at their unit.

 
Full Administrative Rights

Support Accounts with Full Administrative Rights are granted access to some or all unit rights for reporting, administration, communication, or setup.

Support Accounts granted Full Administrative Rights to an assigned unit are commonly referred to as the Unit Administrators. The user granted administrative rights at the institution level is commonly referred to as the Institutional Administrator.

 
  • A Support Account with Full Administrative Rights to an assigned unit granted to them will have the navigation options shown in the image below.
    Faculty Activity Reporting navigation bar with Announcements & Help, Account Access, and Administration (Reports, Administration, Communication, Setup) sections

Levels of Access

Types Details
No Access Granted Users will not see this option when they are logged into FAR.
Allow Access Only Users will see this option for their unit but will not be able to grant this access to other units.
Allow Access & Allow to Grant Access Allows the user to assign access to other users who have been granted administrative access to sub-units under the current unit. For example, a dean of a college can assign rights to a department chair within that college.

Next Steps: Assigning Administrator Roles to Users

  1. Add/edit administrative rights
  2. Define Unit Administrative Access Rights