Set up Position Change Emails
Position change emails notify recipients of updates to a position’s description, start date, or status (excluding materials, forms, or reviewer changes). Institutional Administrators can set recipients in the Position Settings tab of Faculty Search (FS). This article explains how to manage these emails and what triggers them.
Set up Position Change Emails
- Navigate to the Administration page and select the Positions Settings tab on the left-hand side.
- Scroll down to the Position Change Emails section and click the Change button.
- Identify the Position Change Email Recipients in the form that appears.
Actions that Trigger Position Change Emails
| Sent When | Information Included | |
|---|---|---|
| Position Approval | A position is approved | Date and approver's name |
| Open Date | The open date is updated | Open date, date, and time when updated |
| Position Published | A position is published | Date and time when the published status changed |
| Required Documents - Additional Documents | Required or additional documents are received | Application receipt message, date, and time updated |
| Close Date | The close date of a position is changed | Date and time updated |
| Description | The position description is changed | Date and time description is changed, description text |
| Applicant Selected | An applicant is selected | Name of applicant, date, and time selected |
| Internal Notes | Changes are made to Internal notes |
Date and time updated, possible fields include:
|
| Close Position | A position is officially closed and archived | Date and time closed |
| Sending Back Selection Approval | A candidate selected for approval is sent back to the committee. (Approval refused) | Who rejected the selection, the step where the selection was rejected, and the date of the last rejection |
| Blind Review | The setting calling for a blind review is changed for a position | Date and time of change |