About Account Types and Administrative Access Rights

The content in this knowledge base is based upon the standard Faculty Activity Reporting environment. Your institution may have made changes to customize the Faculty Activity Reporting environment to meet your institution's needs; therefore, the screens in your environment may differ slightly from the screens displayed in the  knowledge base. For more information, please contact your Faculty Activity Reporting administrator.

Administrative rights can be modified by unit based on the organizational structure of your institution.

This article gives an overview of account types and administrative rights in Faculty Activity Reporting.

For step-by-step instructions on defining administrative access rights, see this article on how to Define Unit Administrative Access Rights.

Account Types within Faculty Activity Reporting

Users within Faculty Activity Reporting are created as a Faculty Account (for faculty members) or as a Support Account (for non-faculty members). For each type of account, there are then three levels of administrative permissions that can be granted: 

  1. No/limited administrative rights
  2. Reporting rights
  3. Full administrative rights 

Additionally, The full administrative rights can be customized per unit, allowing users at higher levels to have more administrative rights granted to them than users granted full administrative rights at lower levels.r levels. 

Account Types

Faculty Account - Faculty Accounts are created for faculty members at the institution and grant those users access to their profile and activity forms to input their information and activities. 

Faculty accounts can additionally be given reporting rights or full administrative rights to a specific unit. 

Please Note: Actual employment status is separate from the account type a user is granted. Any user, regardless of their employment status cn be granted a faculty member account.  

Support Account - Support accounts can be created for staff members and non-faculty members who need administrative access to FAR, such as an employee who maintains the database or supports faculty in some way (e.g. running reports) and may or may not have full administrative rights. 

Support accounts can be granted three levels of administrative access: limited administrative rights (ability to emulate specific faculty accounts), reporting rights, and full administrative rights to an assigned unit.

Support Accounts cannot enter in their own information or generate vitas of their personal data. If a user needs to perform these tasks, they should be created as a Faculty Account.

Please Note: Actual employment status is separate from the account type a user is granted. Any user, regardless of their employment status cn be granted a faculty member account.  

For Faculty Accounts

Faculty members that are not granted any administrative rights will only have access to their own personal data. They can update their own data and activities, generate vitas, find colleagues, and allow account access. If a faculty user grants account access to another user, that user can emulate them to update their activities on their behalf.

A faculty user with no administrative rights granted to them will have the navigation options shown in the image below.

For Faculty Accounts: No Admin Rights
With Reporting Rights

Access to their own personal data and access to run reports for their assigned parent unit and related child units

A faculty user with reporting rights granted to them will have the navigation options shown in the image below.

For Faculty Accounts with Adin rights
With Full Administrative Rights

Access to their own personal data and access to some or all administrative rights to Reporting, Administration, Communication, or Setup assigned for their assigned parent unit and related child units.

A faculty user with full administrative rights granted to them will have the navigation options shown in the image below.

Users and Unit Rights Workshop - Faculty Activity Reporting | Review 360

For Support Accounts

Limited Administrative Rights

Granted emulation rights to specific faculty accounts.

While not automatic, Support Accounts can be granted blanket emulation access to everyone in the same unit (does not include child units.)

A Support Account with limited administrative rights will have the navigation options shown in the image below.

Limited Administrative Rights
Reporting Rights

Access to run reports for an assigned parent unit and related child units. Support accounts with reporting rights can also be granted emulation rights for specific users.

A Support Account with reporting rights will have the navigation options shown in the image below.

Note: Reports are available to administrators with Reporting Rights based on the permissions set at their unit.

Reporting Rights
Full Administrative Rights

Access to some or all 'unit rights' for Reporting, Administration, Communication, or Setup.

Support Accounts granted full administrative rights to an assigned unit are commonly referred to as the Unit Administrators. The user granted administrative rights at the institution level is commonly referred to as the Institutional Administrator.

A Support Account with full administrative rights to an assigned unit will have the navigation options shown in the image below.

Full Administrative Rights
Three levels of access
  • No Access Granted: Users will not see this option when they are logged into Faculty Activity Reporting.
  • Allow Access Only: Users will see this option for their unit but will not be able to grant this access to other units.
  • Allow Access & Allow to Grant Access: Allows the user to assign access to other users who have been granted administrative access to sub-units under the current unit. For example, a dean of a college can assign rights to a department chair within that college.

Next Steps: Assigning Administrator Roles to Users

See here for instructions on how to Add/Edit: Administrative Rights.