Importing and Exporting Data

The content in this knowledge base is based upon the standard FACULTY180 environment. Your institution may have made changes to configure the FACULTY180 environment to meet your institution's needs; therefore, the screens in your FACULTY180 environment may differ slightly from the knowledge base. For more information, please contact your FACULTY180 administrator.

The Canadian Common Vita (CCV) utilizes a complex XML file format for exchanging data with external systems, such as FACULTY180. In order for FACULTY180 to communicate with the CCV, it must be able to properly read and write into the XML file format. Certain elements of this XML file contain unique identifiers for each user's account, and thus each user’s XML exchange file is unique.

This insight into how the CCV handles data transfer is critical to understanding the FACULTY180 CCV data exchange, particularly the fact that importing data from the CCV into FACULTY180 must be done before exporting data from FACULTY180 can be allowed. This requirement (importing data into FACULTY180 must be done before exporting data can be allowed) must be enforced within FACULTY180 for many reasons – the main reasons being that:

  1. Enforcing importing data prior to exporting data guarantees that the user has a CCV account already pre-established.
  2. FACULTY180 must know the proper identifiers and structure for a user’s CCV account, and this can only be done if the user first imports a valid CCV XML file into FACULTY180 before attempting to export back to the CCV.
  3. When the CCV imports data, it overwrites all records for any imported sections. Therefore, it is critical, if the faculty member is not to lose data already existing within the CCV, that data be imported into FACULTY180 before attempting to export data back to the CCV. 

Note: The import to F180 from the CCV does not overwrite the data in F180. Any new data will be appended in each section or if duplicate - will be replaced.

These requirements are not imposed by Interfolio but rather by the CCV itself and the nature of the transfer functionality built into it.

An overview of the rules regarding F180 and the CCV:

1. Importing from CCV to F180 is required to establish the 'connection' and association with existing data in the CCV. Even if only one section is populated in the CCV, the import can be done CCV to F180.

2. The import to F180 from the CCV does not overwrite the data in F180. Any new data will be appended in each section or if duplicate - will be replaced.

3. Importing from F180 TO CCV - does overwrite everything in the sections selected.

4. The faculty member with an account from another F180 institution can do the CCV export - import to CCV - export from CCV - import to the new institutional database.

Importing Data

To import CCV data into FACULTY180, do the following:

  1. On the Faculty menu, click Vitas & Biosketches.
  1. In the Canadian Common Vita section, click Choose File.
  2. Select the file to be uploaded, then click Upload.

Faculty members can view the most recent CCV that was imported into FACULTY180 by clicking View Previous CCV Import. The CCV can then be printed, if necessary, using the available printing options in the browser.

Exporting Data

To export data from FACULTY180, do the following:

  1. On the Faculty menu, click Vitas & Biosketches.
  2. In the Canadian Common Vita section, click Generate CCV XML File.