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Request Letters of Recommendation from your Dossier

This article will go through the process of how to request a letter of recommendation.

 

Dossier users cannot upload confidential letters of recommendation for themselves.

 

Request Letter of Recommendation

1. Navigate to Request a Letter under Letters

Navigation: Letters > Request a Letter > Request Method

  1. Click Letters on the navigation menu.
    Letters selected on the navigation menu
  2. Click Request a Letter in the upper right-hand corner.
  3. Select the Request Method; email or printed form. Select the tabs below to view more information on how to fill out the form based on the request method selected.

    Email

    1. Select Email as the Request Method.
    2. Select the Recommender:
      • Ensure the Choose Existing Contact tab is selected. Select the Recommender from the dropdown.
      • Or select the Add New Contact tab. Enter information for recommender and click Add Contact when finished.
    3. Enter the Document Title.

      When submitting request, a document title will be created for each letter requested, and the text variable %RecommenderName% will be replaced with the name of the recommender. This allows letter requests to be personalized when requesting from multiple writers.

       
    4. Indicate if this is a request for a confidential letter.

      Note that by requesting a confidential document, you acknowledge that you waive all rights of access to the letter being requested.

       
    5. Enter the Information for Your Recommender including a due date, description, message to the recommender, and supporting materials.

      Note that the message will be personalized by inserting the name of each individual recommender in place of the text variable %RecommenderName%

       
      • Click Preview Request adjacent to Message To Recommender to see how the message will look to the recommenders.
    6. Click Send Request when finished.
     
     

    Paper Form

    Due to the current COVID-19 outbreak, there may be a delay in uploading letters mailed to Interfolio. Letters received electronically will continue to be uploaded and processed as usual.

     
    1. Select Paper Form as the Request Method.
    2. Fill out information.
    3. Click Complete Request when finished.
    4. Click Download REquest Form to download and print a cover sheet pdf to give to the letter writer. 

      A cover sheet will need to be downloaded to give to the letter writer. After the letter is mailed to Interfolio, we will check it, scan it in, and upload it to your Dossier where it will be available for use.

       
     
     
 

2. Review your request

Requests will appear in the My Materials section of your Dossier with the status Requested until the letter is received by Interfolio. Keep track of and re-send requests from the Letters page in your Dossier

 
  1. Click Letters on the navigation menu.
    Letters selected on the navigation menu
  2. Click View Details adjacent to the desired letter to to see information on.
    View Details button selected under the Actions column
    • Information on the letter can be viewed on this page.
    • Select the History tab to see a record of activity about the letter and request.

Confidential letters will not appear in the reader, but a message will appear that says the document is confidential along with the details and history of the document.

 
 
 

3. Resend a request

Email

If problems arise with an emailed request, it is recommended to ask the letter writer to check the spam folder of their email inbox.

 
  1. Click Letters on the navigation menu.
    Letters selected on the navigation menu
  2. Click Re-send Request under the Actions column on the right-hand side.
    Re-send Request button selected under the Actions column
  3. Click Ok to confirm request. The original letter request will be sent to the letter writer with a link to submit their letter of recommendation.

    Make sure the letter writer checks their spam folder. To ensure delivery, the letter writer can add help@interfolio.com to their contacts.

     
 
 

Print

  1. Click View Details adjacent to the desired letter to to see information on.
    View Details button selected under the Actions column
  2. Click Download Cover Sheet.
  3. Print the downloaded document request form and sent it to the letter writer. 

    The letter writer will need to include this form as a cover sheet when they mail the recommendation to Interfolio.

     

    Once Interfolio receives the recommendation we will scan it and upload it to your Dossier where it will be available for use.

     
 
 
 
 

FAQ: Does your letter need to be signed?

Interfolio does not require a writer to submit their recommendation with a signature. However, admissions offices and hiring committees may require letters with a signature. Interfolio will notify you and your letter writer if a letter does not have letter head, signature, or is missing some other features. Read more about the QC process.

A note for applicants:

Please let the letter writer know if the opportunity for the application  requires a digital signature for electronically submitted letters of recommendation. It is recommended to include the request for a signature in the message sent to the recommender during the process of requesting a letter of recommendation. The letter writer can sign the document using a digital signature program or service. Alternatively, they can scan and upload a hand-signed letter, or mail us a signed copy of your letter.