Create a Custom Application Form

As part of the process of applying for a position, Interfolio's Faculty Search collects data such as the names, emails, and contact information of applicants along with typical documents such as cover letters, CVs, and letters of recommendation.

Administrators can collect additional information by creating custom application forms. Once created, Administrators can add the forms to new or existing positions within their Interfolio account.

Administrators can also mandate that a form be required for every position created within their unit. This means that lower level administrators will not be able to remove the form requirement when creating a position. See here for more information on making any form mandatory in Faculty Search.

1. Access the "Administration" page

From the navigation pane, select the Administration option.

Click "Manage" on your Faculty Search dashboard, and select "Administration" from the dropdown menu
2. Check "Settings for" dropdown to make sure you are editing settings for the correct administrative unit

The form you create will be available to positions created at or below the unit displayed.

Check "Settings for" dropdown to make sure you are editing settings for the correct administrative unit
3. Open the "Application Forms" tab

If forms are already available to this unit or position, they will be displayed in the list.

Open the "Application Forms" tab
5. Give your form a title and click "Save"
Give your form a title and brief description

The "Edit Form" window will open

Enter a description of the form. Indicate if form is required by all new positions.

This opens the Edit Form window
8. Select a question type

You can choose between five question types. See below for a description of the available question types.

Select a question type
11. Indicate whether or not the form should be required for all positions created by the unit

Requiring this form will prevent administrators of lower level units from removing the form as a requisite for posting new positions.

Click "Show Applicant Preview" to see how the form will appear to applicants
About Question Types:

You can create five types of questions.

Text Questions

Text questions prompt applicants to respond with one line of text. These are best suited for short answer, free-form responses.

Text Questions
Paragraph Questions

Provide applicants with an entire text box for their answer. Best suited for longer, paragraph-form responses.

Paragraph Questions
Multiple Choice Questions

Presents multiple answers and applicants can choose one. This type of question can also work for True/False, Yes/No, and other binary questions. You can also provide applicants with a box for "Other," where they enter their own answer.

Multiple Choice Questions
Checkboxes

These provide applicants with multiple answer choices, of which they can choose one or more. You can provide applicants with a box for "Other," where they can enter their own answer.

Checkboxes
Grid Questions

Applicants can select one option per row. This type of question can be used to express preferences, e.g., which courses the applicant would like to teach.

Grid Questions
Formatting Forms:

Once your questions are added you can drag and drop to change the order in which they appear and also add formatting to customize how the form displays.

For more complex forms, we recommend including these elements for order and clarity:

  1. Section Divider: A simple horizontal line that can visually break up the form.
  2. Section Heading: A large-text label that can be placed atop a discrete section of your form.
  3. Section Description: Contextual text that can be tucked underneath a heading and above the actual questions.