Configure Profile Form
The Profile Form in Faculty Activity Reporting (FAR, Faculty180) is used by faculty members to input personal data that tends to remain static over time such as contact information, degrees, credentials, and work experience. Faculty members can, generally, update their profile at any time. All profile data can be included on a faculty member's CV, or used in various types of reports.
Customization of this form should be performed at the highest level, such as the university level, and then for the next lower level, colleges, and so on. The data that is collected creates the basis for reporting and other output, such as CVs, institutional reports, accreditation reports, and more.
Institutions can make the following configuration changes to the Profile Form without the assistance of Interfolio:
- Configure/add custom sections
- Reorder/hide sections
- Specify activity classifications
- Modify section settings
Configure the Profile Form
1. Navigate to Profile Form under Setup
Navigation: Administration > Setup > Profile Form
- Click Setup under the Administration section of the navigation menu.
- Click Profile Form under the Configuration section.
2. Make desired changes to the form
- Click the hyperlinked number for the unit corresponding to the faculty member to be changed. If necessary, click the plus sign to expand a unit.
- Click the Edit (pencil) icon adjacent to the desired profile form.
- Click the Delete icon ("X") to delete a Profile Form.
- Make desired changes:
- Click Add Section to add a custom section.
- Select the Reorder dropdown to change the order of the sections or hide a section.
Default sections will have Reorder adjacent to the dropdown, while Custom sections will have Custom Section Reorder adjacent to the dropdown.
- Click the Edit (pencil) icon adjacent to the desired Content section to be configured.
Please note that the options below are only available for Personal Information and Contact Information sections.
| Other Section Settings | Details |
|---|---|
| Lock | Selecting this checkbox will disable the end user from editing the data on their end. In the image below, the Suffix, Honorific, and Race/Ethnicity fields are locked.
|
| Hide on Input | Selecting this checkbox will disable the end user from seeing this field on their end. |
| Hide on Reports | Selecting this checkbox will prevent the output of the associated field on reports. |
v. Click Save when finished.
Check out our article overview on forms and sections for more information on the sections and fields within a form.
Default Input Sections
Activity Classifications (AC) are added if additional information is desired to be collected in default sections.
| Section | Details |
|---|---|
| Personal Information |
Displays basic information about the faculty member. This information is often provided by a human resources record.
|
| Contact Information |
Displays both personal and professional contact information for the faculty member.
|
| Current Position |
Displays the current academic position (rank and title) that the institution provides for the faculty member.
This section should only contain active/current roles. Check out the “Administrative Appointments” row in this table for information on where to include past data. If incorrect data is showing in current positions check the Rank or Position Title data coming in from that file, the Faculty Classification File, or the faculty file. |
| Work Experience |
Documents previous position details to potentially include previous academic positions, such as the junior faculty position, at this or another institution.
|
| Degrees |
Documents and displays all degrees earned by the faculty member, and can also include degrees in progress.
|
| Professional Licensures & Certifications |
Notes current or past licenses and certifications.
|
| Rank and Promotion History |
Used by faculty to list each faculty rank they have held at the institution along with the date appointed or promoted to that rank.
|
| Administrative Appointments |
Allows the faculty member to list current or past administrative or leadership appointments held at the institution. This tends to be static data.
The data in this section cannot be used as a filter or anything. Check out the “Current Positions” in this table for information on where to input position titles that can be used in report filtering in the faculty picker. |
| Interests |
Allows faculty members to list their interests in administrator defined areas. This information can be utilized for finding colleagues with similar interests or to be published externally, such as the faculty member webpage.
|
| Biography |
Used by faculty to display a narrative of their personal, professional, and academic experiences.
|
| Military Experience |
Designed to capture United States military service. Faculty can use the date selection and narrative to describe their service.
|
| Post Graduate Training |
Often used by faculty at medical and other health-affiliated schools to list residency, internship, or other placements post-medical school.
|
| Professional Licensures |
Often used by faculty at medical and other health-affiliated schools to note current or past state or federal licensures.
|
| Certifications |
Often used by faculty at medical and other health-affiliated schools to list past and current certifications pertaining to their role or discipline.
|
| Additional Trainings |
Often used by faculty at medical and other health-affiliated schools to list any additional training (non-professional development or non-degree affiliated) pertaining to their role or discipline.
|
| Hospital/Clinical Appointments |
Often used by faculty at medical and other health-affiliated schools to document current and past hospital appointments, noted separately from academic appointments and administrative roles.
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