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Edit an Existing Position

Committee Managers and Administrators can edit position settings and information from the Review Position screen in Interfolio Faculty Search (FS).


Edit or Delete an Existing Position

Navigation: Positions > Name > Position Actions > Edit Position > Position Summary

  1. Click Positions under Faculty Search on the navigation bar.
    Positions selected under Faculty Search
  2. Click the hyperlinked Name of the desired position to edit.
  3. Select Edit Position under the Position Actions dropdown on the top right-hand side of the page.
    Edit Position selected under Position Actions
    • To delete a position, select Delete Position from the dropdown. Then click Delete to confirm decision.
      Delete Position selected under Position Actions dropdown

      If there are any applications tied to a position, that position can only be closed and archived, not deleted.


      Once a position is deleted, it cannot be recovered.

  4. Make desired changes on the Position Summary page. Use the navigation bar on the right under Edit Position to navigate to the desired page to edit.
    Position Summary Page with Open Date, Deadline, Position Advertising, URL, and Edit Position sections

About the Position Summary Page

Section Details
Open Date Set the Open Date of the position.
Deadline Select the Specific Date radio button to set the close date of the position.
Position Advertising Click the Unpublish or Publish button to change whether the Apply Now landing page is published.
URL Click the URL link to view the landing page. Click the Copy URL button to copy the link.
Position Status Click change to set the status and select the settings of a position. (such as allowing Evaluators to review applications, allowing applicants to update applications and/or view status).
Edit Position… Select a step to make changes to.

The unit of a position cannot be changed once the position has been created. If there are no applications tied to the position, the position can be deleted and recreated in the appropriate unit.


Note that while some areas are easy to change at any time, such as the members of the committee, it is recommended to exercise caution when editing other areas, particularly the required documents and application forms. Changes to required documents and forms initiated after the position opens may result in issues with the complete/incomplete status of individual applications.


About the Required Documents Page

Custom Messages on the Required Documents page can be edited.

  1. Click Required Documents under the Edit Position toolbar on the right-hand side.
    Required Documents selected under Edit Position...
  2. Ensure Send a message on application submission is selected under the Additional Applicant Options section. Once this is selected you will be able to manage the From name, Reply to email address, Subject, and Body.
    Send a message on application submission checkbox is selected

Add a New Form to an Existing Position

Applicants will not automatically be alerted when there are new requirements or forms added to a position. Administrators should use the bulk email option to communicate any changes. 


Although applicants will not be alerted of new requirements, they will see that their application is incomplete when they log into Interfolio. 


Be sure to archive applicants that are no longer being considered so those applicants will not see the incomplete application status.



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