Adding and Editing Required Materials for a Position
When creating or editing a position Administrators and Committee Managers can indicate the materials that must be submitted with all applications to the position. Applicants can upload these documents and submit them electronically when applying for the Faculty Search position through the "Apply Now" page for the position.
This article explains how to create and edit document requirements and gives some context for administrative users about how document requirements are presented to the applicant and the process of satisfying those requirements.
In addition, we recommend that Administrators and Committee Managers familiarize themselves with the process of applying for a Faculty Search position. For more information on the applicant experience see our Job Applicant's Guide to Interfolio Faculty Search.
Required documents are set during the process of creating a position
See here information on setting document requirements when creating a position.
Document requirements can also be edited after a position is created
Click the Position Actions button at the top right of the position page, and the select Edit Position.
Clicking the "Required Documents" link on the Review Positon screen takes you back to the screen above where you can edit document requirements. For more information, see the help article that covers how to edit an existing position.
We accept the following file types:
We accept the following file types:
- DOC
- DOCX
- DOT
- ODT
- WPD
- RTF
- TXT
- HTML
- Links to webpages
- Links to videos hosted by YouTube and Vimeo
To add or edit required documents click "Add Requirement"
Select the document type from the dropdown list
You will be presented with a list of typical documents such as cover letters, C.V., transcripts, and letters of recommendation.
Set the number required of that document type
The "Number Required" sets the number of individual documents the applicant will need to upload to satisfy the requirement. If, for instance you want three references, but want them in one document, you will need to set the number required to one, instead of three.
Add an optional note with any special instructions or other information about the requirement and click "Save" when you are finished
You have the option to allow applicants to add additional documents
You have the option to create an automated message to go out to applicants when they submit their application and use a message template from your account to populate the email.
1. Check the box to send a message on application submission.
2. Create an email / use a message template
You can choose to insert a message template from your account for the message, or create a new message to send to applicants.
If you choose not to use a message template, simply enter the From Name, Reply to address, Subject, and the Body of the email and click to Update.
Or click Insert Message Template and select a template from the dropdown menu.
The email template you select will be sent to applicants as in the example below.
Applicant's will apply through a link on your position announcement.
When they begin to apply, the applicant will see the document requirements listed
The applicant can upload a file from their computer or select an existing document if they already have a Dossier account
When the correct number of each document type is uploaded a check mark appears indicating the requirement is complete
Note: The "Number Required" applies to the number of individual documents the applicant will need to upload to satisfy the requirement.
If you have created one, the applicant will get a confirmation email when they submit their application
