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Configure AACSB Data

This article explains how to set up each system with the right configuration to populate data into AACSB tables in Faculty Activity Reporting (FAR, Faculty180).

 

How does AACSB reporting work?

Interfolio will now help run reports. The following actions will need to be completed.

  1. Enter data into the system
  2. Verify that data.
  3. Then contact help@interfolio.com to have reports run and delivered.

Please include the following information. in your request:

  1. The date range of the reports needed and the time frame desired to be reporting on.
  2. The units and/or disciplines of faculty to be included in reports
  3. Which teaching programs are desired. By default, all programs and course groupings are included.
  4. Which teaching metrics are desired. Tables related to teaching can be pulled using enrollment, student credit hours, teaching load, or course sections.
  5. The Scholarship status. By default the following statuses are included
    • Accepted
    • In-press
    • Completed
 

Please note that the current solutions for reporting are temporary, short-term solutions. The ability to run reports will soon be offered to users.

 
 

How to prepare for reporting?

  1. Check  configuration and data. Being able to populate the data into the AACSB tables means setting up the system with the right configuration from the beginning.
    • Use standard sections to capture Degrees, Teaching, and Intellectual Contributions
      • Degrees section on the Profile form
      • Teaching section and Scholarly Activities and Creative Productions on the Activity Form
    • Ensure standard AACSB Activity Classifications are set to show in the right sections to faculty: As faculty members report their activities, they will select which is the appropriate category. Ensure AACSB Faculty Classifications are active.
    • Create/review the Input Classifications form for AACSB
    • Update Activity Classifications to show in the right sections to faculty: As faculty members report their activities, they will select which is the appropriate category.
    • Set up the course/program groupings: Users need to have course groupings in order to populate table 15.2 correctly. This is an AACSB requirement.
    • Determine the plan for populating data.
  2. Once the system is configured appropriately, determine the plan for data population.
    • An administrator will load teaching data via the Courses Taught base data file.
    • An administrator will load most AACSB Faculty Classifications via the Faculty Classification base data file.
    • An administrator will update other AACSB Faculty Classification via Input Faculty Classifications on the Administration page.

      Alternative approach: Push a Faculty Classification form with AACSB to Faculty for them to fill out

       
    • Faculty member will populate intellectual contribution data and AACSB Activity Classifications via manual entry in the Scholarly Activities and Creative Production section. Faculty can use an existing integration or upload a Bibtex/Ris file.

      Alternative approach: If the scholarship data is available, talk to your Project Manager or Account Manager about having that data loaded for faculty. There may be a charge.

       
 

What are the active sections, Activity Classifications and Faculty Classifications that would be listed in the system to populate the AACSB reports?

Sections:

Sections for 2020 Standards
Section Name: Table 3.1 Table 3.2 Table 8.1
Degrees

Teaching

 

Scholarship

 

Grants

Sections for 2017 Standards
Section Name: Table 2.1 Table 2.2 Table 15.1 Table 15.2
Degrees
Teaching
Scholarship
Grants

Faculty Classifications:

Faculty Classifications for Report Year 2020
Faculty Classification Title: Table 3.1 Table 3.2 Table 8.1
AACSB: Basis for Qualification
AACSB: Faculty Qualification Group
AACSB: Faculty Sufficiency
AACSB: Percent Time Devoted to Mission
AACSB: Professional Responsibilities
AACSB: Faculty FTE
AACSB: Discipline
AACSB: Specialty
Faculty Classifications for Report Year 2017
Faculty Classification Title: Table 2.1 Table 2.2 Table 15.1 Table 15.2
AACSB: Basis for Qualification
AACSB: Faculty Qualification Group
AACSB: Faculty Sufficiency
AACSB: Percent Time Devoted to Mission
AACSB: Professional Responsibilities
AACSB: Faculty FTE

Activity Classifications:

Activity Classifications for Report Year 2020
Activity Classification Title: Table 3.1 Table 3.2 Table 8.1
AACSB: Competitive Research Award
AACSB: Scholarly Type
AACSB: Intellectual Contributions Review Type***
Activity Classifications for Report Year 2017
Activity Classification Title: Table 2.1 Table 2.2 Table 15.1 Table 15.2
AACSB: Book Type
AACSB: Competitive Research Award
AACSB: Scholarly Type
AACSB: Professional Practice Standards or Public Policy
AACSB: Intellectual Contributions Review Type***

For former digital measures users, when mapping the Activity Classification for AACSM Intellectual Contributions Review Type, Digital Measures has. afield labeled Was this peer reviewed/referred? with Yes or No options. Business school administrators (Dean/Associate Dean) will need to determine which value in FAR to map this to, either Blind, Peer Reviewed, or Non-blind, Peer Reviewed. In this case, please follow the following rules:

  1. Map Digital Measures “Was this peer-reviewed/referred?” = Yes to FAR “Intellectual Contributions: Review Type” = “Non-blind, Peer Reviewed” or “Blind, Peer Reviewed.” 
    Our recommendation is to map: Peer Reviewed = Non-blind peer review.
  2. Map Digital Measures “Was this peer-reviewed/referred” = No/Blank to FAR “Intellectual Contributions: Review Type” = “Not Reviewed.”
 
 

What data needs to be maintained and by whom for each of the reports to build properly?

Teaching (15.1 / 3.1, 15.2 / 3.2)

  • One academic year of teaching data
  • Typically EXCLUDES summer term

Faculty Qualifications (15.2 / 3.2)

  • One year of qualifications

Scholarship (2.1 / 8.1, 2-2)

  • Five years of scholarship
 
 

Institutional responsibilities - capturing AACSB data: Faculty Classifications

Setting faculty classifications will be the responsibility of whomever is managing these reports - typically someone in the business school/college. 

  1. Institutions can bulk upload AACSB-specific Faculty Classifications. 
  2. Institutions can rely on Faculty to self-report on these classifications by making sure there is a Faculty Classification Input form created. Check out our article on how to create and input form for faculty classifications for more information
    • Once the input form is created, the faculty input workflow will have to be initiated. Check out our article on how to Initiate Faculty Input Workflow for more information.
  3. Administrators can enter AACSB Faculty Classification manually by following this navigation: Administration > Administration > Input Faculty Classifications > Input Classifications. from here administrators will see a form that will allow them to enter Faculty Classifications for a single faculty member or multiple faculty members manually.

Note that the ACs and FCs in standard configuration have been labeled specifically for AACSB and should not be changed by the institution's POC.

 
 

Institutional responsibilities - capturing AACSB data: Activity Classifications

Activity Classifications are typically captured via an initiated activity input period or standard faculty activity input.

AACSB Activity Classifications can be set so that only business faculty see these items when entering activities.

 
 
 

Program and Course Groupings Requirement

Before creating programs/course groupings, course prefixes and courses must be set up in FAR. 

 

Institutions will need to have course groupings in order to populate tables 15.1 and 15.2 correctly. This is a requirement of AACSB. The Program/Course Groupings feature allows institutions to create programs (or course groupings) that can be reported as related items. For example, an institution can designate an MBA program, designate which courses are related to that particular MBA program, and then create reports isolating MBA courses and the related faculty members. For more information on creating course groupings see: How to Customize Program/Course Groupings.

 
 

How to get data in the system?

Data Entry Method
Teaching Courses Taught base data
Degrees
  • Manual entry by faculty or administrator
  • File load by Tech Services
Scholarship
  • Manual entry by faculty or administrator
  • File load by Tech Services
Faculty Qualifications Faculty Classification base data upload AND manual data entry
Program Course Groupings Manual entry
 

How to start using AACSB reporting?

As mentioned above, the most important thing is to get specific data into the system. Data on faculty members and their career activities are needed. This includes:

  • Scholarship
  • Courses Taught
  • Degrees
  • Faculty Qualifications

AACSB also needs to know:

  • Rank: to count how many faculty of each rank at a school
  • Degrees for Scholarship: record of where faculty attended school
  • Peer review status for scholarship: to determine rigor of scholarship