Faculty180 AACSB Configuration and Data

This article explains how to set up your system with the right configuration to populate data into AACSB tables.

How does AACSB reporting work?

Interfolio will now help you run reports.

How can we prepare for reporting?

Check your configuration and data

Being able to populate the data into the AACSB tables means setting up your system with the right configuration from the beginning.

  1. Use standard sections to capture Degrees, Teaching, and Intellectual Contributions
    1. Degrees section on the Profile form
    2. Teaching section and Scholarly Activities and Creative Productions on the Activity Form
  2. Ensure standard AACSB Activity Classifications are set to show in the right sections to faculty: As faculty members report their activities, they will select which is the appropriate category.  Ensure AACSB Faculty Classifications are active.
  3. Create/review the Input Classifications form for AACSB
  4. Update Activity Classifications to show in the right sections to faculty: As faculty members report their activities, they will select which is the appropriate category.
  5. Set up the course/program groupings: Users need to have course groupings in order to populate table 15.2 correctly. This is an AACSB requirement.

Determine the plan for populating data

Once the system is configured appropriately, determine the plan for data population.

  1. An administrator will load teaching data via the Courses Taught base data file.
  2. An administrator will load most AACSB Faculty Classifications via the Faculty Classification base data file.
  3. An administrator will update other AACSB Faculty Classification via Input Faculty Classifications on the Administration page.
    1. Alternative approach: Push a Faculty Classification form with AACSB to Faculty for them to fill out
  4. Faculty member will populate intellectual contribution data and AACSB Activity Classifications via manual entry in the Scholarly Activities and Creative Production section. Faculty can use an existing integration or upload a Bibtex/Ris file.
    1. Alternative approach: If you already have the scholarship data, talk to your Project Manager or Account Manager about having that data loaded for faculty. There may be a charge.
What are the active sections, Activity Classifications and Faculty Classifications that would be listed in the system to populate the AACSB reports?

Sections:

Sections for 2020 Standards
Section Name:
Table 3.1 Table 3.2 Table 8.1
Degrees

N/A
N/A
Teaching


N/A
Scholarship
N/A
N/A
✓ 
Grants
N/A
N/A

Sections for 2017 Standards
Section Name:
Table 2.1 Table 2.2 Table 15.1 Table 15.2
Degrees
N/A
N/A

N/A
Teaching
N/A
N/A


Scholarship


N/A
N/A
Grants

N/A
N/A
N/A

Faculty Classifications:

Faculty Classifications for Report Year 2020
Faculty Classification Title:
Table 3.1
Table 3.2
Table 8.1
AACSB: Basis for Qualification

N/A
N/A
AACSB: Faculty Qualification Group


N/A
AACSB: Faculty Sufficiency


N/A
AACSB: Percent Time Devoted to Mission

N/A
N/A
AACSB: Professional Responsibilities

N/A
N/A
AACSB: Faculty FTE
N/A
N/A

AACSB: Discipline

N/A

AACSB: Specialty

N/A
N/A
Faculty Classifications for Report Year 2017
Faculty Classification Title:
Table 2.1
Table 2.2
Table 15.1
Table 15.2
AACSB: Basis for Qualification
N/A
N/A

N/A
AACSB: Faculty Qualification Group
N/A
N/A


AACSB: Faculty Sufficiency
N/A
N/A


AACSB: Percent Time Devoted to Mission
N/A
N/A

N/A
AACSB: Professional Responsibilities
N/A
N/A

N/A
AACSB: Faculty FTE

N/A
N/A
N/A

Activity Classifications:

Activity Classifications for Report Year 2020
Activity Classification Title:
Table 3.1
Table 3.2
Table 8.1
AACSB: Competitive Research Award
N/A
N/A

AACSB: Scholarly Type
N/A
N/A

AACSB: Intellectual Contributions Review Type***
N/A
N/A

Activity Classifications for Report Year 2017
Activity Classification Title:
Table 2.1
Table 2.2
Table 15.1
Table 15.2
AACSB: Book Type

N/A
N/A
N/A
AACSB: Competitive Research Award

N/A
N/A
N/A
AACSB: Scholarly Type

N/A
N/A
N/A
AACSB: Professional Practice Standards or Public Policy

N/A
N/A
N/A
AACSB: Intellectual Contributions Review Type***

N/A
N/A
N/A

*** FOR FORMER DIGITAL MEASURES USERS: When mapping the Activity Classification for AACSB Intellectual Contributions Review Type, Digital Measures has a field labeled 'Was this peer reviewed/refereed?' with "Yes/No" option. 

Your business school administrator (Dean/Associate Dean) will need to determine which value in F180 to map this to, either “Blind, Peer Reviewed,” or “Non-blind, Peer Reviewed.” 

In this case, please follow the following rules: 

a) Map Digital Measures “Was this peer-reviewed/referred?” = Yes to F180 “Intellectual Contributions: Review Type” = “Non-blind, Peer Reviewed” or “Blind, Peer Reviewed.” 

Our recommendation is to map: Peer Reviewed = Non-blind peer review. 

b) Map Digital Measures “Was this peer-reviewed/referred” = No/Blank to F180 “Intellectual Contributions: Review Type” = “Not Reviewed.”

What data needs to be maintained & by whom for each of the reports to build properly?
  • Teaching (15.1 / 3.1, 15.2 / 3.2)
    • One academic year of teaching data
    • Typically EXCLUDES summer term
  • Faculty Qualifications (15.2 / 3.2)
    • One year of qualifications
  • Scholarship (2.1 / 8.1, 2-2)
    • Five years of scholarship
Institutional Responsibilities - Capturing AACSB Data: Faculty Classifications

Setting faculty classifications will be the responsibility of whomever is managing these reports - typically someone in the business school/college.

Institutions can bulk upload AACSB-specific Faculty Classifications.

Institutions can also rely on Faculty to self-report on these classifications following these procedures:

  1. Make sure there is a Faculty Classification Input form created: Administration > Administration > Input Faculty Classifications > Create Input Form
  2. Create a new form if none exists:
    • Click Add
    • Check the “Allow input form to be sent to faculty via the Communication screen”
    • Click and drag all AACSB classifications over to the right
    • Click Save and Go Back
  3. If a form already exists, verify that “Allow input form to be sent to faculty via the Communication screen” has been checked

Initiate Faculty Input:

  1. Go to: Administration > Administration > Communication > Dashboard Messages > Faculty Classification Form
  2. Select the appropriate unit (typically this would only be the College/School of Business)
  3. Select Term and Year Range
  4. Check the form to be completed
  5. Select faculty to participate
  6. Enter a message title and expiration date, and choose if you want to also send the notice as an email.
  7. Click Send

AACSB Faculty Classifications can also be entered manually by an Administrator:

Go to: Administration > Administration > Input Faculty Classifications > Input Classifications

This form will allow an Administrator to enter Faculty Classifications for a single faculty member or multiple faculty members manually.

Important Note: The ACs and FCs in standard configuration have been labeled specifically for AACSB and should not be changed by the institution's POC.

Institutional Responsibilities - Capturing AACSB Data: Activity Classifications

Activity Classifications are typically captured via an initiated activity input period or standard faculty activity input.

AACSB Activity Classifications can be set so that only business faculty see these items when entering activities.

Program and Course Groupings Requirement

Your institution will need to have course groupings in order to populate tables 15.1 and 15.2 correctly. This is a requirement of AACSB.

The Program/Course Groupings feature allows institutions to create programs (or course groupings) that can be reported as related items. For example, an institution can designate an MBA program, designate which courses are related to that particular MBA program, and then create reports isolating MBA courses and the related faculty members.

For more information on creating course groupings see: How to Create a Program / Course Grouping.

Before creating programs/course groupings, course prefixes and courses must be set up in FACULTY180. 

How do we get data in the system?
  • Teaching
    •  Courses Taught base data
  • Degrees
    • Manual entry by faculty or administrator
    • File load by Tech Services
  • Scholarship
    • Manual entry by faculty or administrator
    • File load by Tech Services
  • Faculty Qualifications 
    • Faculty Classification base data upload AND manual data entry
  • Program Course Groupings
    • Manual entry
How do we start using AACSB reporting?

As mentioned above, the most important thing is to get  your data into the system.

We will need all data on faculty member and their career activities:

  • Scholarship
  • Courses Taught
  • Degrees
  • Faculty Qualifications

AACSB also needs to know:

  • Rank: to count how many faculty of each rank at a school
  • Degrees for Scholarship: record of where faculty attended school
  • Peer review status for scholarship: to determine rigor of scholarship